Public Sector RFP Specialist

Accountabilities:: Lead the review and analysis of RFx and solicitation documents, developing end-to-end response strategies that address customer requirements, evaluation criteria, and compliance obligations. Develop compelling, customer-focused proposal content and integrated win themes that clearly communicate relevant strengths while addressing all solicitation requirements. Own proposal schedules from initiation through submission, ensuring deliverables are tracked, prioritized, reviewed, and submitted on time and in the required format. Lead proposal kickoff meetings, milestone reviews, status meetings, and follow-ups, maintaining clear timelines and accountability across all contributors. Serve as the proposal lead across departments, coordinating input from subject matter experts, sales, product, services, and other stakeholders. Identify and resolve content gaps, inconsistencies, and compliance issues before they reach the final submission. Write, edit, proofread, and tailor proposal content to ensure responses are clear, accurate, persuasive, and aligned with each customer’s needs. Maintain and expand reusable proposal content, templates, and knowledge resources while ensuring materials remain relevant and appropriately customized. Use proposal management platforms and AI-enabled tools to improve response efficiency, consistency, quality, and turnaround times. Capture lessons learned from completed submissions and translate them into improvements to proposal processes, content strategy, and overall effectiveness. Support increasingly complex and strategic public-sector pursuits, taking ownership of response quality, compliance, and submission execution. Build a strong understanding of internal solutions, proposal workflows, approval processes, reusable content, and subject matter expertise to independently manage strategic opportunities. Requirements At least 2 years of experience developing proposals in response to public-sector solicitations, preferably within technology or SaaS environments. Strong understanding of public-sector procurement processes and the requirements involved in developing compliant solicitation responses. Demonstrated experience leading high-value or strategic proposals in collaboration with executives, sales leaders, and subject matter experts. Hands-on experience with Responsive or a comparable RFP and proposal management platform. Strong project management and organizational skills, with the ability to manage multiple proposals, priorities, contributors, and deadlines simultaneously. Excellent writing, editing, proofreading, and communication skills, with the ability to produce clear and persuasive content suitable for evaluation committees. Strong document and version management skills, including the ability to organize proposal documents, templates, and content throughout extended response cycles. Ability to communicate complex solutions clearly to both business and technical audiences. Strong stakeholder management skills, including the ability to coordinate contributors and drive progress toward deadlines without extensive supervision. High attention to detail, accuracy, accountability, and ownership of proposal quality. Ability to work independently while collaborating effectively across sales, product, services, and other functions. Proficiency with Microsoft Office, SharePoint, and Adobe Pro. Authorization to work in Canada; work visa or transfer sponsorship is not available. Experience responding to large, high-value public-sector solicitations is an asset, although experience with smaller public-sector agencies is also relevant. Previous experience working in or alongside a sales organization and understanding the role of proposals within broader sales pursuits is an asset. Hands-on experience using AI tools to draft, assemble, or quality-check RFx responses is an asset. APMP certification and knowledge of proposal management best practices are preferred. Benefits Full-time, permanent employment opportunity. 100% remote work arrangement within Canada. Eastern or Central time zone location preferred. Comprehensive health and medical coverage. Paid time off. Structured learning and development opportunities. Paid parental leave. Opportunity to take ownership of high-value and complex public-sector proposals. Exposure to strategic sales pursuits and cross-functional collaboration. Opportunity to contribute to proposal process improvements, content strategy, and AI-enabled workflows. Mission-driven work supporting technology solutions used by public-sector organizations.