Project Coordinator, Sr.

Accountabilities:: As Senior Project Coordinator, you will provide administrative and operational support to ensure accurate documentation, timely reporting, and effective coordination across several business functions. Your main responsibilities will include: Manage data entry and records: Enter and maintain job reports and customer information submitted by subcontractors in the Customer Relationship Management (CRM) system. Coordinate subcontractor workflows: Send and receive work through internal subcontractor management software and ensure tasks and documentation are processed efficiently. Monitor billing documentation: Follow up on subcontractor billing documents to ensure they are received and processed within the required turnaround times. Maintain tracking systems: Update shared tracking documents with current information and ensure records remain accurate, organized, and accessible. Support lead vendor reporting: Access lead vendor software, retrieve callback reports, and process the relevant information in the CRM system. Prepare fleet reports: Compile weekly fleet reporting and provide the information to the Fleet Supervisor for review and interpretation. Assist with quality control administration: Work with the Quality Control Manager to ensure relevant software and records are accurate and up to date. Collaborate across teams: Provide administrative assistance to the Operations Manager, Fleet Supervisor, and Quality Control Manager on assigned projects and operational tasks. Handle additional responsibilities: Complete other duties as needed to support business operations and team priorities. Requirements: The ideal candidate is organized, dependable, and comfortable managing multiple administrative tasks in a remote environment. Strong attention to detail, communication skills, and proficiency with standard office software are essential. The required qualifications include: Education: High school diploma or equivalent. Experience: At least one year of experience in administration or a related role is preferred. Technical proficiency: Working knowledge of Microsoft Office Suite or comparable productivity software. Organizational skills: Strong attention to detail and the ability to maintain accurate records, manage documentation, and meet deadlines. Communication: Excellent written and verbal communication skills, with proficiency in reading, writing, and communicating in English. Multitasking and teamwork: Ability to prioritize competing tasks, work efficiently, and collaborate effectively with colleagues across different functions. Remote work readiness: Ability to maintain a dedicated home workspace free from distractions during working hours. Work environment and physical requirements: Comfort working at a desk and using a computer for extended periods. Benefits: Hourly compensation: $25–$30 per hour. Full-time schedule: Hourly position eligible for overtime. Remote flexibility: 100% remote work from an appropriate home office. Temporary assignment: Expected to run from early November 2026 through approximately March 2027. Cross-functional experience: Opportunity to work closely with operations, fleet management, and quality control teams. Inclusive workplace: Equal opportunity employment, with employment decisions based on relevant qualifications, skills, and experience.