Listing Coordinator (Real Estate)

Accountabilities:: Listing Lifecycle Support: Manage full listing workflows from initial folder creation and document prep in Dotloop to data entry in SWIFT, pushing listings live, and finalizing post-launch setups. Transaction & Offer Management: Organize incoming buyer offers, prepare listing agreements, track required paperwork and signatures, and manage the seller deal board within Follow Up Boss. Platform & Inventory Operations: Maintain property listings across marketplace platforms (such as PadSplit and SWIFT), updating team inventory spreadsheets and running monthly financial reports. Showing & Client Coordination: Collect showing feedback, communicate updates with sellers and team members, and notify occupied properties regarding scheduled viewings. Agent & Operational Support: Prepare buyer documentation (brokerage agreements, offers) for team agents, assign incoming marketplace leads, and execute comprehensive listing checklists. Requirements: Real Estate Background: Prior experience in real estate listing coordination, transaction management, or real estate virtual assistance (experience with US real estate transactions is highly advantageous). CRM & Software Proficiency: Hands-on experience using CRM platforms (e.g., Follow Up Boss), transaction management tools (e.g., Dotloop), listing management portals, and Todoist. Google Suite Mastery: Strong working knowledge of Google Suite tools (Docs, Sheets, Forms, Drive) with a high comfort level managing spreadsheets, databases, and checklists. Organizational & Task Execution: Exceptional attention to detail and task management capabilities, with the ability to prioritize and multitask in a high-volume, fast-paced setting. Communication & Soft Skills: Excellent written and verbal English communication skills, direct communication style, proactive problem-solving ability, and a solution-oriented mindset. Benefits: 100% Remote Flexibility: Complete location independence. Competitive Compensation: Attractive salary package matching your real estate operations experience and administrative capabilities. Professional Growth: Direct exposure to scaling real estate workflows, transaction technologies, and modern property platforms. Dynamic Team Environment: Work alongside a supportive, high-performing team in a structured yet fast-moving environment.