DOT Compliance Coordinator

Accountabilities:: Driver Qualification and Onboarding: Coordinate qualification and onboarding documentation for Department of Transportation (DOT)-regulated commercial driver's license (CDL) and non-CDL drivers, ensuring all required records are collected, reviewed, and maintained. Driver Qualification Files: Create, review, maintain, and audit Driver Qualification Files (DQFs) to ensure completeness, accuracy, and compliance with established Federal Motor Carrier Safety Administration (FMCSA) procedures. Documentation Verification: Review driver applications, motor vehicle records (MVRs), previous-employer information, road-test documentation, medical certifications, and other mandatory qualification records. License and Driving Record Monitoring: Track driver license status, classifications, endorsements, restrictions, expiration dates, and relevant driving-record issues. Coordinate required motor vehicle record reviews and follow up on outstanding items. Medical Certification Management: Monitor medical certification requirements and expiration dates, notify field management of upcoming renewals, and ensure documentation deficiencies are addressed promptly. Drug and Alcohol Compliance: Support applicable CDL drug and alcohol program requirements and FMCSA Drug and Alcohol Clearinghouse processes, including driver consent, queries, and required testing documentation. Compliance Monitoring and Risk Escalation: Identify missing, expired, incomplete, or inconsistent records, communicate deficiencies to relevant stakeholders, track corrective actions, and escalate potential driver disqualifications or unresolved compliance risks to leadership. Records Management and Reporting: Maintain accurate driver rosters, compliance documentation, reports, and regulatory records while ensuring sensitive driver information remains confidential and secure. Audits and Regulatory Support: Conduct periodic file reviews and assist with internal audits, regulatory inspections, and requests for supporting documentation. Hours-of-Service and ELD Support: Provide additional support for Hours-of-Service (HOS) and Electronic Logging Device (ELD) compliance monitoring, reporting, and follow-up activities. Field and Driver Assistance: Respond to documentation-related questions from drivers and field managers, directing complex regulatory matters to the appropriate leadership or subject matter experts. Continuous Improvement: Identify recurring documentation issues and compliance trends, recommending improvements to internal procedures, job aids, and training materials. Requirements: Professional Experience: At least two years of relevant experience in administration, regulatory compliance, human resources onboarding, transportation, fleet operations, safety, or records management. Documentation and Compliance: Demonstrated experience maintaining accurate records, monitoring deadlines, reviewing documentation, and resolving or escalating incomplete or inconsistent information. Technical Skills: Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word, with the ability to manage digital records, spreadsheets, reports, and administrative workflows. DOT and FMCSA Knowledge: Familiarity with Department of Transportation requirements, Federal Motor Carrier Safety Administration regulations, driver qualification procedures, motor vehicle record reviews, or medical certification tracking is highly desirable. Driver Qualification Experience: Previous experience maintaining Driver Qualification Files (DQFs) or other regulated driver documentation is an advantage. Drug and Alcohol Compliance: Exposure to FMCSA Drug and Alcohol Clearinghouse procedures, CDL drug and alcohol testing requirements, Hours-of-Service regulations, or Electronic Logging Device compliance is preferred. Education: An associate degree is preferred, although an equivalent combination of education and relevant professional experience may be considered. Organizational Skills: Excellent attention to detail, time management, organization, and follow-through, with the ability to manage multiple deadlines and competing priorities. Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally and effectively with drivers, field management, and corporate stakeholders. Independent Working Style: Ability to work autonomously in a fully remote, computer-based environment with limited day-to-day supervision. Problem-Solving Abilities: Good judgment and analytical skills to identify documentation gaps, recognize potential compliance risks, determine appropriate next steps, and escalate complex issues when necessary. Confidentiality and Professionalism: Ability to handle sensitive driver information responsibly while maintaining accuracy, discretion, and professionalism. Benefits: Competitive compensation: Hourly pay ranging from $25 to $30, depending on qualifications, relevant experience, and other applicable factors. Fully remote position: Work from anywhere in the United States, with no travel requirements. Structured work schedule: Standard fleet team hours are Monday through Friday, 8:00 AM–5:00 PM. The application process should confirm how these hours apply across different U.S. time zones. Healthcare coverage: Access to comprehensive medical, dental, and vision insurance options for eligible employees. Work-life resources: Access to resources and programs designed to support employee well-being and work-life balance. Retirement savings: Potential access to retirement savings programs, including a 401(k) plan, subject to eligibility. Paid leave: Additional benefits may include paid time off, parental leave, and disability coverage, depending on eligibility and applicable policies. Professional development: Opportunity to strengthen expertise in transportation compliance, regulatory documentation, fleet operations, and safety processes. Meaningful contribution: Play an important role in supporting driver qualification standards, regulatory compliance, and transportation safety across a large-scale fleet operation.