Finance Specialist (Accounts Payable & Receivable)

Location: Petaling Jaya, Selangor,Malaysia Job ID: R0148761 Date Posted: 2026-10-23 Company Name: HITACHI ENERGY MALAYSIA SDN. BHD. Profession (Job Category): Finance Job Schedule: Full time Remote: No Job Description: At Hitachi Energy, we are committed to powering a sustainable energy future through operational excellence and customer focus. We are seeking an experienced Accounts Payable / Accounts Receivable Professional to support and enhance our finance operations, ensuring efficient payment processing, collections management, stakeholder engagement, and compliance with internal controls and financial policies. In this role, you will work closely with business units, customers, suppliers, and shared service teams to drive timely invoice processing, payment execution, account reconciliation, collections activities, and issue resolution. You will play an important role in maintaining strong financial governance while delivering excellent service to both internal and external stakeholders. How You'll Make an Impact Accounts Payable (AP) Manage end-to-end accounts payable activities, including invoice processing, payment runs, and employee expense claim administration. Review and reconcile accounts payable transactions to ensure accuracy and completeness. Ensure vendor payments are processed accurately, on time, and in compliance with company policies and regulatory requirements. Support the development, implementation, and continuous improvement of AP processes and controls. Monitor open VIM invoices and AP aging items, driving timely resolution of outstanding issues. Review weekly and monthly payment proposals before execution. Validate and maintain supporting documentation for travel and employee expense claims. Review supplier statements of account and coordinate with suppliers and business units to resolve discrepancies. Support vendor master data maintenance, including collection and updating of company registration and identification documents. Conduct regular discussions with business units regarding critical open invoices and aging balances. Collaborate with CSS Hub and internal stakeholders to communicate AP performance updates and meeting outcomes. Monitor critical supplier payments and ensure business continuity through timely payment execution. Provide guidance and support to stakeholders on AP-related queries and issues. Accounts Receivable (AR) Monitor accounts receivable aging and proactively follow up on overdue balances with customers and business units. Prepare and distribute customer statements of account and coordinate resolution of disputes or payment concerns. Engage customers to secure outstanding payments and negotiate repayment arrangements when required. Prepare collection reports and aging commentaries for business unit controllers and management reviews. Support the quarterly review of doubtful debt provisions and assist with related reporting requirements. Coordinate with internal teams to identify and allocate customer payments accurately. Provide collection updates and documentation for management reporting and review meetings. Participate in collection review meetings with business units and provide recommendations for resolution of overdue accounts. Support customer and business partner master data activities, including creation, extension, and account unblocking requests. Provide day-to-day support for AR-related inquiries from internal and external stakeholders. Conduct ROC and background searches for potential customers as required. Your Background Bachelor's Degree in Finance, Accounting, Business Administration, or a related field. Minimum 2-4 years of experience in Accounts Payable, Accounts Receivable, or a similar finance function. Good understanding of AP and AR processes, controls, and financial reporting requirements. Experience working within a shared services or multinational environment will be an advantage. Knowledge of SAP or other ERP systems is preferred. Strong analytical, problem-solving, and reconciliation skills. Excellent communication and stakeholder management abilities. Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. Proficient in Microsoft Office applications, particularly Excel. Detail-oriented with a commitment to accuracy, compliance, and continuous improvement. More About Us At Hitachi Energy, we foster a collaborative and inclusive culture where innovation, integrity, and sustainability are at the core of everything we do. Join us and be part of a global team that is advancing the world's energy system for a more sustainable future. Apply now and help us deliver financial excellence that powers progress. Accessibility and reasonable accommodation Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. Use of Al and automated tools in recruitment As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice. Background Screening and Security Checks As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position. The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.