Executive Recruiting Coordinator

Executive Recruiting Coordinator Description - The Opportunity The Executive Recruiting Coordinator is a critical member of HP’s Global Executive Recruiting team, reporting directly to the Head of Executive Recruiting and supporting a team of global Executive Recruiters. This role sits at the center of the executive hiring experience, helping create exceptional experiences for candidates, hiring leaders and internal partners while enabling the recruiting team to operate with speed, consistency and excellence. This is more than a scheduling role. The Executive Recruiting Coordinator orchestrates the details that keep complex executive searches moving, anticipates needs before they become issues, solves problems quickly and brings a high level of care and precision to every interaction. The individual in this role will also have an opportunity to be part of the continued transformation of Executive Recruiting at HP, helping us evolve how we work, leverage technology and AI, and ultimately bring HP’s future leaders into the organization. What You'll Do Deliver an Exceptional Executive Experience · Serve as a key point of connection throughout the interview and selection process, creating a thoughtful, responsive and highly professional experience for executive candidates. · Anticipate candidate and stakeholder needs and proactively address questions, potential conflicts or gaps. · Ensure every detail and interaction reflects the high-touch experience expected in executive recruiting. · Exercise sound judgment and discretion when working with confidential searches, executive candidates and senior leaders. Own Complex Executive Interview Coordination · Coordinate complex executive interview schedules across multiple candidates, senior leaders, functions, geographies and time zones. · Partner closely with Executive Assistants, hiring managers, interview panelists and Executive Recruiters to identify solutions when calendars are difficult to align. · Manage interview changes and reschedules quickly while minimizing disruption for candidates and stakeholders. · Coordinate interview debriefs and other key search meetings. · Support virtual and onsite interview logistics and partner with internal teams or external search partners when travel or additional coordination is required. Keep Searches Moving · Work proactively with Executive Recruiters to understand search priorities, upcoming milestones and potential coordination needs. · Identify scheduling roadblocks, missing information and potential delays before they impact the candidate or hiring team. · Maintain accurate recruiting information, calendars, trackers and supporting documentation. · Help ensure new executive requisitions are launched efficiently and the recruiting team has the information needed to engage hiring leaders quickly. · Communicate clearly when priorities shift, timelines are at risk or additional support is required . Help Us Build What's Next · Be an active contributor to the continued evolution of HP’s Executive Recruiting organization. · Look for opportunities to simplify work, eliminate friction and create better candidate and stakeholder experiences. · Use AI and emerging technology thoughtfully to improve efficiency, quality and consistency. · Bring ideas, curiosity and creativity to how the team works. · Help develop and improve processes, tools, templates and ways of working that enable our global Executive Recruiting team to operate at its best. Who We're Looking For · Exceptionally organized. You can manage many moving pieces without losing sight of the details. · Proactive. You anticipate needs, recognize risk early and take action. · Agile. You adjust quickly as priorities and executive calendars change. · A problem solver. When the obvious solution does not work, you find another path. · Highly responsive. Partners can count on timely communication and follow-through. · Service-minded. You care deeply about the experience you create for candidates and stakeholders. · Curious and creative. You look for better ways to work rather than simply repeating an existing process. · Detail-oriented. Names, titles, time zones, meeting links and communications matter. · Comfortable with senior leaders. You communicate professionally and confidently with executives and their teams. · Discreet. You understand the sensitivity and confidentiality inherent in executive recruiting. Basic Qualifications | Required · At least 5 years of professional work experience, including experience working within or supporting Human Resources, Talent Acquisition, Recruiting or a related people function. · Strong proficiency with Microsoft Outlook, including complex calendar management and scheduling. · Strong proficiency with Microsoft Excel, including the ability to manage and maintain data, trackers and reporting. · Working knowledge of Microsoft PowerPoint. · Demonstrated ability to manage multiple priorities, deadlines and stakeholders in a fast-paced environment. · Strong written and verbal communication skills. · Demonstrated attention to detail and ability to handle sensitive and confidential information with discretion. Preferred Qualifications · Previous experience as a Recruiting Coordinator, Talent Acquisition Coordinator, Executive Recruiting Coordinator or in a similar recruiting support role. · Experience supporting executive-level recruiting, senior leaders and/or Executive Assistants. · Experience working in a global environment, including coordination across multiple geographies and time zones. · Experience partnering across HR, recruiting, business leaders, Executive Assistants and external partners. · Experience using AI and emerging technologies to improve efficiency, simplify work and enhance candidate or stakeholder experiences. · Experience supporting complex, high-touch processes where responsiveness, judgment and proactive problem solving are critical. Why This Role Matters Great executive recruiting depends on extraordinary coordination. The Executive Recruiting Coordinator is the foundation that allows our recruiters to focus on identifying and engaging exceptional talent, enables our leaders to make critical hiring decisions, and ensures candidates experience HP at its best. As HP continues to build the leadership capabilities needed for the future, this person will have a front-row seat and a meaningful role in helping us bring those leaders into the company. Job - Human Resources Schedule - Full time Shift - First Shift (Mexico) Travel - Relocation - Equal Opportunity Employer (EEO) - HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s). Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence. For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “ Know Your Rights: Workplace Discrimination is Illegal "