Executive Administrative Assistant

Executive Assistant As an Executive Assistant supporting the Head of Capital Markets Technology, you'll play a critical role in enabling senior leadership effectiveness across a complex, fast-paced global organization. You'll serve as a strategic hub for planning, coordination, communication, and follow-through — ensuring that priorities are managed with precision and that every interaction reflects Nasdaq's high standards. You'll thrive in this position if you're proactive, highly organized, and energized by working closely with senior leaders and diverse stakeholders across time zones and cultures. Key Responsibilities Manage a complex, global calendar across multiple time zones and stakeholder groups, anticipating needs and resolving conflicts proactively. Coordinate meetings, re-prioritizations, and logistical activities to ensure seamless day-to-day operations. Support weekly, monthly, and quarterly business planning cycles, ensuring deadlines and deliverables are on track. Drive internal communications, including town halls and newsletters, to keep teams aligned and informed. Coordinate organizational reporting and ensure timely consolidation of inputs from across the business. Plan and execute client events, internal activities, and office visits at the Stockholm location, delivering a professional and welcoming experience. Required Qualifications Proven experience in an Executive Assistant or similar senior coordination role. Exceptional organizational skills with the ability to manage competing priorities in a global environment. Strong relationship-building skills with the confidence to navigate and influence across all levels of a large organization. Self-driven and proactive, with a track record of taking ownership and delivering results with minimal direction. Clear and professional communicator, fluent in both Swedish and English . Preferred Qualifications Experience supporting C-suite or senior leadership in a multinational or regulated industry. Exposure to global teams and cross-cultural working environments. This position will be located in Stockholm and offers the opportunity for a hybrid work environment, with most working days expected in-office Benefits & Rewards We offer a competitive, well-rounded rewards package designed to support the financial, physical, and emotional well-being of our employees and their families (where applicable). The actual pay depends on factors like your skills, experience, qualifications, and location. In addition to base pay, we offer short-term incentives (bonus or commission) and long-term incentives (equity), where applicable. We utilize a structured job architecture and career framework to ensure growth opportunities are transparent, fair, and accessible to all employees. The pay range you see reflects the full salary band for this job level, including room for progression over time. What We Offer Competitive base salary Annual bonus Annual equity grant Employee Stock Purchase Plan offering discounted company shares Pension plan 32 paid vacation days 6 additional days off per year Work from (almost) anywhere – up to 20 days/year Paid time off to volunteer Health insurance Friskvårdsbidrag/Wellness Allowance 24/7 mental health support for you and your family Global mentoring program Unlimited access to e-learning platforms Hybrid work setup Modern and comfortable work environment with fresh fruit, and weekly fika For more information, visit Nasdaq Benefits & Rewards Career Page . AI & Interviews We welcome the use of AI for interview preparation, but during interviews we want to hear from you. Unless explicitly permitted, AI tools should not be used to provide real-time assistance during assessments or interviews. Come as You Are Nasdaq is an equal opportunity employer. We welcome applications from candidates of all backgrounds and identities. We are committed to fostering an inclusive workplace where diverse perspectives, experiences, and identities are valued and celebrated. We ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process.