Administrative Assistant

What if you could redefine what's possible? With us, you can. You want Purpose . Growth . Opportunity . People who get it . We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP. The Opportunity Shape Something Different — You're not just looking for another job – you want to shape something. This is your chance to make an impact as an Environmental Project Administrative Assistant with a team that thrives on curiosity, connection, and collaboration. Based in Calgary, Edmonton, or Saskatoon, you'll work closely with project managers and multidisciplinary teams within our Remediation Program Management team. Through project coordination, proposal development, scheduling, budgeting, documentation, and client service support, you'll help the team operate efficiently and deliver environmental projects successfully while building your career in a leading engineering consulting environment. Your Impact Coordinate project activities, schedules, budgets, and deliverables to support efficient execution and positive client outcomes. Contribute to compelling proposals by gathering content, coordinating submissions, tracking deadlines, and preparing final packages. Support project managers with project setup, tender documents, financial tracking, progress payments, change orders, invoicing, and document control. Produce clear meeting agendas, minutes, correspondence, reports, and client deliverables that keep teams aligned and informed. Collaborate with internal teams, clients, contractors, and external stakeholders to maintain communication and project momentum. Strengthen project governance by maintaining accurate records and supporting operational, safety, and business development initiatives. The Skills That Set You Apart Experience coordinating project schedules, budgets, deliverables, records, and administrative workflows in a deadline-driven environment. Ability to prepare polished proposals, meeting materials, correspondence, reports, and client-facing document packages. Working knowledge of project financial administration, including progress payments, change orders, invoicing support, and performance tracking. Ability to maintain organized electronic filing systems and accurate project documentation in accordance with established standards. Clear communication and coordination skills for working with project managers, multidisciplinary teams, clients, contractors, and external stakeholders. Experience supporting projects in the oil and gas sector is an asset. Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home. Proudly Canadian – we are a Top 100 Employer in Canada for 2026 A global community of brilliant minds – your next idea , mentor , or opportunity is always within reach. Limitless opportunities start here. Whether it's across the country or around the globe, we'll help you tailor your role to match your ambition —because your growth drives ours . Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. #WeAreWSP Compensation AB, BC, NT, NU, SK & YT: $47,500 - $63,800 MB & ON: $43,300 - $60,500 NB, NL, NS, PE & QC: $42,900 - $57,800 Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes. Keep Meaningful Projects Moving Bring structure, clarity, and connection to environmental work that helps clients and communities move forward. Create the momentum behind successful project delivery.