Senior Executive Assistant

Accountabilities: Executive Calendar & Priority Management: Manage the CEO’s complex calendar, meetings, priorities, and preparation time across US and UK time zones. Assess incoming requests, prioritize commitments, and determine which matters require the CEO’s direct attention. Travel & Logistics Coordination: Organize domestic and international travel, including itineraries, accommodations, transportation, and scheduling logistics. Respond efficiently to changes and ensure smooth travel arrangements. Meeting Preparation & Executive Support: Prepare briefing notes, agendas, presentations, correspondence, and other materials for important internal and external meetings. Action Tracking & Follow-Through: Capture key decisions, actions, and commitments during meetings. Maintain clear tracking systems, follow up with responsible stakeholders, and ensure deadlines and deliverables are met. Stakeholder Communication: Serve as a trusted point of contact between the CEO and the Executive Leadership Team, Board members, clients, business partners, and other key stakeholders. Executive Correspondence: Draft and manage communications in a warm, direct, and professional voice, ensuring accurate information, clear handoffs, and timely responses. Leadership Coordination: Support Executive Leadership Team activities, leadership communications, performance milestones, town halls, and other executive-level initiatives. Executive Administration: Manage expenses, invoices, contracts, approvals, records, and confidential documentation requiring executive review or action. Process & Workflow Improvement: Continuously enhance administrative systems, routines, and processes to improve the efficiency and effectiveness of the CEO and executive office. Requirements: At least 5 years of experience as an Executive Assistant or in a comparable position directly supporting a CEO or senior executive. Demonstrated experience managing complex executive calendars, competing priorities, frequent schedule changes, and domestic and international travel. Exceptional written, verbal, and interpersonal communication skills, including the ability to prepare polished executive-level correspondence. Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel. Excellent organizational and time-management abilities, with strong attention to detail and consistent follow-through. Proven ability to anticipate executive needs, exercise independent judgment, identify potential issues early, and take action without requiring constant direction. High level of discretion and experience handling confidential corporate, Board, personnel, and commercially sensitive information. Strong emotional intelligence and confidence communicating with senior executives, Board members, clients, partners, and other stakeholders. Ability to respectfully challenge requests, hold stakeholders accountable for deadlines, and distinguish between matters requiring CEO involvement and those that can be delegated. Flexibility to support an international organization across US and UK time zones, including occasional adjustments to working hours and travel. Familiarity with modern productivity solutions and AI tools that enhance executive support and administrative workflows. Preferred Qualifications: Bachelor's degree in Business Administration, Communications, or a related field. Experience supporting Board and executive leadership meetings, including preparing presentations, reports, meeting materials, and communications. Background in a global, private equity-backed, high-growth, or rapidly evolving organization. Experience supporting geographically dispersed executives and teams. Benefits: Fully remote work opportunity within the United States, with an international working environment. Full-time employment. Opportunity to work directly with the CEO and contribute to executive-level priorities and organizational effectiveness. Exposure to international business operations and collaboration with senior leadership and external stakeholders. Opportunity to improve executive workflows through modern productivity tools and AI-enabled solutions. Comprehensive employee perks package designed to support well-being and personal interests. Inclusive workplace committed to equal opportunity, diversity, and respect. No employment visa sponsorship is available; applicants must have ongoing legal authorization to work in the United States or the United Kingdom without current or future employer sponsorship. Temporary work authorization is not eligible.