Registrar Operations Specialist

Accountabilities: Registrar Operations: Execute day-to-day Registrar activities for assigned campuses, ensuring all processes follow institutional policies, procedures, and applicable regulatory requirements. Student Records Management: Maintain accurate and complete academic records, enrollment information, and official institutional documentation while safeguarding confidential student information. Student Lifecycle Administration: Support enrollment, registration, academic progress monitoring, student status changes, transfers, leaves of absence, withdrawals, and graduation processes. Compliance and Quality Assurance: Conduct regular quality control reviews and audits to verify data accuracy, identify discrepancies, and ensure compliance with institutional, state, federal, and accreditation requirements. Operational Monitoring: Track Registrar activities, reporting requirements, and compliance deadlines to ensure all administrative tasks are completed accurately and on schedule. Campus Support and Guidance: Act as a remote subject matter resource for campus teams, providing guidance on Registrar policies, procedures, student information systems, and best practices. Cross-Functional Collaboration: Work closely with campus personnel and central departments to support student success and promote consistent administrative practices across multiple locations. Process Improvement: Contribute to the development and enhancement of Registrar workflows, operational documentation, training resources, and standardized procedures. Technology and Systems: Participate in system implementations, testing, technology updates, and special projects while adapting to new tools and increasingly digital workflows. Requirements High School Diploma or GED required; an Associate's or Bachelor's degree in Business Administration or a related field is preferred. At least two years of professional experience in Registrar operations is required. Previous experience working in a centralized support function or multi-campus educational environment is highly desirable. Working knowledge of Title IV regulations, ACCSC accreditation standards, and applicable Registrar compliance requirements. Strong understanding of FERPA regulations and best practices for protecting confidential student education records. Proficiency with Anthology or a comparable Student Information System (SIS) is required. Strong organizational and time-management skills, with the ability to manage multiple responsibilities, competing priorities, and deadlines. Excellent attention to detail and a process-oriented mindset, with the ability to follow, document, evaluate, and improve operational procedures. Adaptability and willingness to embrace organizational changes, new technologies, and evolving administrative workflows. Excellent written and verbal communication skills, combined with a customer-focused approach to supporting students and campus teams. Ability to work independently while collaborating effectively with colleagues across different departments and locations. Strong working knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, SharePoint, and Teams. Flexibility to work outside standard business hours when necessary, including occasional early mornings, evenings, and weekends, to support campuses across multiple time zones. Benefits Competitive compensation: $25–$32 per hour, depending on experience, qualifications, and geographic location. Remote flexibility: Fully remote working arrangement within the United States. Retirement savings: 401(k) plan with employer matching contributions. Comprehensive healthcare: Medical, dental, and vision insurance coverage. Life insurance: Coverage options to support financial protection and peace of mind. Parental leave: Benefits designed to support employees during important family transitions. Paid time off: PTO to encourage work-life balance and personal well-being. Employee Assistance Program (EAP): Access to resources supporting personal and professional well-being. Professional development: Tuition reimbursement to support continued education and career advancement. Inclusive workplace: Join a collaborative organization committed to diversity, equity, and equal employment opportunities.