Executive Assistant-Marketing

Accountabilities: Coordinate multiple marketing projects simultaneously, tracking milestones, deadlines, deliverables, and asset handoffs to ensure timely execution. Perform quality assurance across marketing funnels and landing pages, checking functionality, layout, copy accuracy, and form integrations. Independently investigate and resolve funnel issues, broken workflows, and visual or technical inconsistencies. Build, manage, and optimize AI-powered workflows using tools such as Claude and Claude Design to improve marketing efficiency and output. Manage executive inbox triage, organize communications, and ensure important priorities receive appropriate attention. Maintain structured dashboards that provide leadership with clear visibility into project progress, priorities, and potential bottlenecks. Review existing marketing processes, identify inefficiencies, and recommend practical improvements to workflows and systems. Coordinate communication between internal teams and external contributors to maintain alignment on objectives, responsibilities, and deliverables. Provide proactive operational support to the Chief Marketing Officer, anticipating needs and presenting solutions rather than simply escalating problems. Requirements: 3–5+ years of experience in marketing support, executive assistance, project coordination, marketing operations, or marketing project management. Hands-on experience with CRM systems and landing page or funnel-building platforms. Ability to troubleshoot technical and functional issues involving marketing workflows, forms, integrations, and page layouts independently. Demonstrated proficiency with AI tools such as Claude, using them as strategic productivity and problem-solving resources while applying sound judgment and quality control. Strong visual and design sensibility, with the ability to review or produce marketing assets that meet high creative standards with minimal revisions. Excellent written and spoken English at C1 level or above, with the ability to communicate exclusively in English throughout the workday. Strong organizational skills and attention to detail, with the ability to manage competing priorities and multiple projects simultaneously. A proactive, solutions-oriented mindset, with the confidence to identify issues, recommend improvements, and take ownership of outcomes. Strong communication and coordination skills when working with executives, internal teams, and external contributors. Familiarity with tools and workflows involving Claude, Claude Design, CRM and automation platforms, landing page builders, executive inboxes, and project dashboards. Availability to work Monday through Friday during Mountain Time (MT) business hours. Benefits: Monthly compensation of USD $2,500–$3,000 . Fully remote, full-time opportunity. Open to candidates based in Latin America or South Africa. Opportunity to work closely with executive leadership and contribute to strategic marketing operations. Exposure to AI-powered workflows and modern marketing automation tools. Target start date: ASAP. Specific healthcare coverage, paid leave, and additional benefits are not specified in the job description.