Executive Administrative Assistant

Accountabilities: Provide confidential, high-level administrative support to senior executives, with at least 50% of the role dedicated to supporting executive-level leadership. Draft, edit, and distribute executive correspondence, ensuring professional communication, accuracy, and timely delivery. Act as the executive's primary liaison with internal and external contacts, responding to routine inquiries and coordinating appropriate follow-up. Receive, track, and monitor escalations directed to the executive, ensuring issues are addressed and resolved efficiently. Prepare confidential reports, proposals, and other administrative materials for internal and external use. Produce routine and ad hoc reports to support effective information sharing and departmental operations. Support departmental projects by collecting information, monitoring progress, and tracking project status. Assist with presentations by gathering content, preparing handouts, developing PowerPoint materials, and editing written information. Record, transcribe, and distribute minutes from important meetings to maintain accurate records and ensure timely communication. Organize and maintain departmental files and records, safeguarding confidential and sensitive information. Manage executive calendars, coordinate meetings and appointments, and arrange business travel and hotel accommodations. Maintain effective working relationships across departments and represent executive leadership professionally in all interactions. Requirements: At least 4 years of high-level administrative experience, including a minimum of 2 years providing complex secretarial or executive support, or equivalent experience. Demonstrated experience supporting a Vice President or more senior executive for more than 50% of working time. Proven ability to represent senior leadership professionally when interacting with internal and external stakeholders. Typing speed of at least 30 words per minute. Demonstrated experience handling confidential, sensitive, and restricted information with discretion. Proficiency in spreadsheet, word processing, and presentation applications. Strong written and verbal communication skills, including proofreading and editing abilities. Solid business acumen and sound professional judgment. Excellent organizational skills and the ability to manage multiple priorities and meet tight deadlines. Flexibility and adaptability when responding to changing priorities and executive needs. Ability to understand and follow departmental and organizational policies and procedures. Strong interpersonal skills and the ability to build productive relationships across functional teams. For the hybrid work arrangement, a high level of engagement in virtual meetings is expected, including maintaining camera presence when needed to support communication and team alignment. Benefits: Hourly compensation range: $17.85–$28.88 USD, with actual pay determined by experience, geographic market, and other job-related factors. Potential eligibility for bonuses and commissions as part of the compensation package. Full-time hybrid work arrangement. Additional benefits are available, although specific plan details are not included in the job description.