Coordinator, Strategic Projects & Partnerships

Accountabilities: Strategic Project Coordination: Support the planning, implementation, and monitoring of initiatives across the Strategy, Innovation, and Impact and Policy and Strategic Partnerships teams. Coordinate timelines, track deliverables, document progress, and follow up on action items to ensure projects remain aligned with organizational priorities. Partnership Management: Serve as a coordination contact for current and prospective partners, managing inquiries, scheduling quarterly partnership meetings, organizing due diligence requests, tracking commitments, and facilitating information sharing between stakeholders. Administrative and Operational Support: Coordinate team meetings, schedules, communications, briefing notes, presentations, engagement tracking, expense submissions, and other administrative activities that support efficient team operations. Event and Travel Management: Organize virtual and in-person meetings, conferences, workshops, team retreats, and stakeholder events. Manage event timelines, registration, technology, venues, catering, accommodation, travel arrangements, budgets, and logistical troubleshooting. Financial Administration: Liaise with Finance colleagues to support budgeting, procurement, invoice processing, payments, purchase orders, expense claims, and other financial administrative processes. Policy and Strategic Partnerships Support: Maintain and support the use of Salesforce across the team, including account, campaign, and contact management, as well as report generation. Help coordinate stakeholder engagement and partnership activities. Strategy, Innovation, and Impact Initiatives: Coordinate the development of annual plans, government donor reports, quarterly key performance indicator reporting, and evaluation and learning initiatives. Knowledge Management and Impact Communications: Organize internal and external learning and impact storytelling meetings, maintain content for the internal Impact Library, and support updates to external digital content and communications. Process Improvement: Contribute to the development and implementation of administrative policies, systems, procedures, and coordination practices that improve efficiency and consistency across teams. Cross-Organizational Collaboration: Participate in internal working groups and organizational initiatives, coordinate across departments, and support effective communication and follow-through on shared priorities. Ethical and Respectful Conduct: Uphold organizational policies, confidentiality requirements, and standards of integrity while contributing to a safe, inclusive, and respectful working environment. Requirements Organizational and Coordination Skills: Strong organizational abilities, with demonstrated experience managing multiple projects, competing priorities, timelines, and administrative processes in a complex environment. Communication and Writing: Professional working proficiency in English, with excellent written and verbal communication skills and the ability to prepare clear briefing notes, reports, presentations, policies, and stakeholder communications. Administrative and Project Management Experience: Experience coordinating projects, meetings, events, partnerships, or cross-functional initiatives, with the ability to track action items, maintain accurate records, and ensure timely follow-up. Technology and Digital Tools: Ability to learn and work with project management software, collaboration platforms, data analytics tools, enterprise resource planning systems, customer relationship management platforms, and generative AI tools. Experience with Salesforce and Power BI is an asset. Financial and Operational Acumen: Familiarity with administrative financial processes, including budgets, procurement, invoices, expense claims, payments, and purchase orders, is beneficial. Integrity and Confidentiality: Demonstrated ethical judgment, honesty, discretion, and the ability to manage sensitive information responsibly. Adaptability and Problem-Solving: Ability to respond constructively to changing priorities, navigate ambiguity, identify operational challenges, and contribute practical solutions in a dynamic organizational environment. Collaboration and Emotional Intelligence: Strong interpersonal skills, with the ability to build trust, navigate complex relationships, resolve disagreements respectfully, and collaborate effectively across teams and departments. Learning and Growth Mindset: Openness to feedback, willingness to improve processes, and the ability to adapt working methods as organizational needs evolve. Values Alignment: Commitment to anti-racism, anti-oppression, intersectionality, feminist leadership, accountability, and equitable collaboration. Additional Languages: Professional working proficiency in French, Spanish, or another language is an asset. Work Authorization and Availability: Must be legally eligible to work in Canada and willing to travel approximately three to four times per year, for up to three weeks in total annually. Working Conditions: Comfortable working remotely in a primarily computer-based role, with occasional evening or weekend availability to coordinate with stakeholders across time zones. Benefits Salary: Starting annual salary of CAD $69,940.48. Remote Work: Fully remote position available to candidates located within Canada. Paid Vacation: Four weeks of paid vacation. Paid Sick Leave: Paid sick time to support employee health and well-being. Health and Protection Benefits: Medical benefits and life insurance, with no waiting period for the comprehensive benefits package. Retirement Savings: Group Registered Retirement Savings Plan (RRSP). Parental Benefits: Parental leave top-up. Additional Time Off: Paid birthday leave. Flexible Work Environment: A trust-based, virtual working environment that supports flexibility and work-life balance. Purpose-Driven Work: The opportunity to contribute to initiatives that strengthen feminist movements and advance gender equality globally. Collaborative Culture: A workplace grounded in anti-racism, anti-oppression, intersectionality, feminist leadership, accountability, and mutual care. Learning and Development: An environment that encourages professional growth, feedback, continuous learning, and shared leadership. Fair Compensation Practices: Salary decisions are based on role requirements and a consistent compensation philosophy, with the organization's best offer presented from the beginning of the recruitment process.