Construction Estimating & Project Management Specialist

Accountabilities: Project Documentation and Scheduling: Maintain construction schedules, Gantt charts, and project records. Track daily stand-up notes and weekly production meeting outcomes, and keep project documentation accurate and up to date. Project Administration and Closeout: Manage punch lists, work orders, closeout documentation, and lien release waivers. Support permit and entitlement processes to help projects progress smoothly. Vendor and Trade Partner Coordination: Coordinate scopes of work, contract execution, and communications with trade partners. Collect and maintain W-9 forms, Certificates of Insurance (COIs), and contractor agreements while ensuring tasks are completed according to schedule. Financial and Procurement Support: Assist with material procurement, purchase orders, and vendor sourcing. Process trade partner invoices, reconcile financial records, and maintain visibility into project costs. Estimating and Budget Management: Prepare project estimates, budgets, quantity take-offs, and bid comparisons. Identify potential cost savings and flag recurring financial or operational issues. Design and Specification Coordination: Work with architects and designers to maintain accurate, current specification sheets and ensure relevant project information is accessible. Process Improvement and Reporting: Support operational improvement initiatives, maintain project metrics, and help strengthen processes across the active project portfolio. Leadership Support: Provide direct project management and coordination support to the Director of Construction, helping maintain accountability and consistent progress across multiple projects. Requirements: 4–7 years of experience in construction project management or a closely related field. Strong understanding of construction scheduling methods, including Gantt charts and the Critical Path Method (CPM). Excellent written communication skills, organizational ability, and exceptional attention to detail. Demonstrated ability to manage multiple projects and workstreams simultaneously while maintaining deadlines and holding teams accountable. Practical experience with construction documentation, project records, scheduling, vendor coordination, and financial tracking. Reliable high-speed internet connection and availability to work full-time according to EST business hours. Strongly preferred: Hands-on experience with BuilderTrend or similar construction project management platforms. Familiarity with US construction administration requirements and documentation, including W-9 forms, Certificates of Insurance, and lien waivers. Previous experience supporting remote construction or real estate development teams is an advantage. A proactive, solutions-oriented mindset, with the ability to identify risks early and address issues before they escalate. A systems-oriented approach to organizing complex workflows, combined with adaptability and confidence collaborating across time zones and with field-based teams. Benefits: Monthly salary range of $1,500–$2,000. Private health insurance. Paid time off. Fully remote, work-from-home arrangement. Performance-based bonus opportunities.