Bookkeeper and Administrative Assistant for a Construction Company

Accountabilities:: Bookkeeping: Record daily financial transactions in QuickBooks Online or the designated accounting software, including expenses, deposits, vendor bills, and other relevant entries. Bank & credit card reconciliation: Reconcile bank and credit card accounts on a monthly basis, investigate discrepancies, and maintain accurate financial records. Accounts payable: Enter subcontractor and supplier invoices, monitor payment due dates, and prepare payment runs for approval. Accounts receivable: Prepare and send client invoices and progress billings, monitor outstanding balances, and follow up on overdue payments when required. Job costing: Code expenses accurately to the appropriate job or project to support reliable project-level cost tracking and financial visibility. Financial reporting: Prepare monthly reports such as profit and loss statements, accounts receivable and payable aging reports, and job cost summaries for management review. Administrative support: Manage the owner's inbox and calendar, identify priority items, and help ensure important communications and tasks are addressed promptly. Document management: Maintain well-organized digital files for contracts, permits, invoices, project documentation, and other business records. Communication & coordination: Handle routine correspondence with vendors and clients, respond to inquiries, complete data entry and document preparation, and assist with ad hoc administrative tasks. Requirements Accounting experience: Demonstrated experience with bookkeeping, including accounts payable, accounts receivable, bank and credit card reconciliations, and month-end close activities. Accounting software: Proficiency in QuickBooks Online or comparable accounting software, with the ability to manage transactions and financial records accurately. Construction/job costing knowledge: Experience allocating expenses by job or project to support accurate job costing and project financial tracking. Attention to detail: Strong numerical accuracy, organization, and attention to detail, with a methodical approach to financial and administrative work. Communication: Excellent written and verbal English skills for professional communication with clients, vendors, subcontractors, and the owner. French-English support: Ability to use AI tools effectively to support accurate translation and communication between French and English. Administrative skills: Experience managing email inboxes, calendars, digital files, and routine administrative workflows. Productivity tools: Proficiency in Google Workspace and/or Microsoft Office, particularly Excel. Home office setup: A reliable home working environment with a fully functioning headset and webcam, stable internet access of approximately 5–15 Mbps, and an up-to-date computer running at least Windows 8 or Mac OS X. Reliability: Ability to work from a quiet, distraction-free environment and maintain a backup plan for potential power outages or internet disruptions during scheduled working hours. Availability: Commitment to a part-time schedule of four days per week, approximately 5–8 hours per day, including at least three weekdays aligned with Montreal business hours for correspondence. Benefits Remote work: Home-based position offering the flexibility of working remotely. Part-time schedule: Four working days per week, with approximately 5–8 hours per day. Flexible weekday structure: At least three working days are scheduled during Montreal business hours to facilitate communication and coordination. Professional scope: Opportunity to combine bookkeeping, job costing, financial reporting, and administrative responsibilities within a residential construction environment. Independent work: A role suited to professionals who value autonomy, organization, and responsibility within a home-based setting.