Billing Specialist

Accountabilities:: Invoice Management: Prepare, review, and issue accurate and timely invoices, including billable hours, expenses, and client-specific billing arrangements. Billing Validation: Work closely with partners and internal stakeholders to confirm billing details, review time entries, and validate expenses and supporting data before invoices are issued. Billing Schedules: Track billing calendars and deadlines to ensure invoices are consistently prepared and delivered on time. Issue Resolution: Investigate and resolve billing questions and disputes by coordinating with internal teams and communicating clearly with clients. Record Keeping: Maintain accurate, organized billing records and documentation, ensuring information remains complete and up to date. Month-End Support: Contribute to month-end processes by reviewing billing data and ensuring all relevant information is properly captured. Process Improvement: Identify recurring billing challenges and recommend practical improvements, while partnering with Accounts Receivable and collections teams to ensure a smooth transition from invoicing to payment. Requirements Relevant Experience: 2–5+ years of experience in billing, accounts receivable, finance operations, or a closely related field. Billing Structures: Comfortable working with different billing models, including hourly billing, fixed fees, and retainers. AI-Assisted Workflows: Familiarity with AI-enabled billing or accounting tools and willingness to use AI to identify anomalies, automate invoice matching, accelerate follow-ups, and streamline repetitive financial tasks. Attention to Detail: Highly detail-oriented, with a strong ability to identify discrepancies and prevent errors before they affect clients or financial processes. Systems Knowledge: Experience using accounting, ERP, legal billing, or similar financial management systems. Data & Excel Skills: Solid Excel capabilities and confidence working with financial and billing data. Communication & Organization: Clear and proactive communicator who can follow up effectively, resolve issues quickly, and manage multiple invoices, priorities, and deadlines simultaneously. Benefits 100% Remote: Work fully remotely from Brazil. Independent Contractor: Full-time engagement structured as an independent contractor position. U.S. Eastern Time Alignment: Work within schedules that support U.S. Eastern Time working hours. Client-Facing Exposure: Opportunity to collaborate directly with partners, finance teams, clients, collections, and other stakeholders. AI-Enabled Environment: Use modern AI-assisted workflows to improve billing efficiency and reduce repetitive administrative tasks. Process Improvement: Opportunity to contribute ideas that improve billing accuracy, efficiency, and the overall revenue operations workflow. Global Work Environment: Work in a diverse and inclusive setting where different perspectives are valued and talented professionals can thrive regardless of location.