Accounts Payable Clerk

Accountabilities: Monitor the accounts payable mailbox, sort and log incoming invoices, and route vendor inquiries to the appropriate team members. Scan, index, and attach invoices and supporting documentation within the invoice processing system. Review invoices for essential information, including vendor name, invoice number, date, amount, and location, and follow up when details are missing. Process high volumes of vendor invoices accurately and promptly, ensuring they are routed for the appropriate approvals. Follow up with internal approvers regarding pending invoices and contact vendors about overdue payments. Respond to routine questions from vendors and internal colleagues about invoice and payment status, escalating more complex issues when necessary. Assist with vendor onboarding documentation, including collecting W-9 forms and maintaining accurate vendor records. Monitor and record corporate credit card activity and support Concur expense reviews. Assist with annual 1099 and 1096 filing activities. Review vendor statements, investigate discrepancies, and support account reconciliation activities. Participate in team projects and continuous improvement initiatives to enhance accounts payable processes and service delivery. Perform additional accounting and administrative duties as needed. Requirements: Associate degree in accounting, business, or a related field preferred. 1–2 years of experience in accounts payable, accounting, or office administration, or an equivalent combination of education and experience. Relevant accounting coursework or internship experience may substitute for professional experience. Familiarity with invoice automation or accounting platforms such as NetSuite, Beanworks, or Ramp is an advantage but not required. Strong attention to detail and a high level of accuracy when handling financial information and transaction records. Good organizational, analytical, and account reconciliation skills. Strong written and verbal communication skills, with a customer-service-oriented approach to vendor and internal inquiries. Ability to manage multiple priorities, meet deadlines, and maintain productivity in a fast-paced environment. Results-oriented approach, demonstrating initiative, accountability, persistence, and reliable follow-through. Ability to work independently while contributing effectively within a collaborative team. Benefits: Hourly pay range: $21.00–$26.00 USD, with the actual offer depending on geographic location, experience, and skill level. Choice of two medical plans, two dental plans, and vision coverage, subject to eligibility. Free primary care services for employees and their families, including routine laboratory services, select prescriptions, vaccinations, and virtual care. Unlimited free mental health services and Employee Assistance Program (EAP) resources. Wellness rewards and incentives for healthy lifestyle activities. Family-building and hormonal health benefits. Paid parental leave. Generous paid time off or flexible time off, depending on eligibility. Paid holidays and an additional day off for personal priorities. Company-paid basic life and disability insurance, with supplemental life coverage available. Spending accounts and a 401(k) plan with employer matching and graded vesting. Continuing Medical Education (CME) support for eligible healthcare team members. Benefit eligibility and coverage may vary based on employment status.