Workplace Services Coordinator

successful candidate must be proactive, organized and flexible when faced with ambiguity. This position requires the ability to remain efficient while maintaining a high level of attention to detail. An independent and driven individual will thrive in this position. Smartsheet is a fast-growing, award-winning Collaborative Work Management SaaS company. 

This role reports to the Manager of Workplace Services and is based at Smartsheet headquarters in Bellevue, WA. 

You Will: 

• Support meeting services, including catering order fulfillment, conference room scheduling, and meeting setups and breakdowns as required. 
• Provide regular daily coverage for the Front Office during breaks, lunches and as otherwise needed. 
• Maintain organization and cleanliness in shared spaces and storage areas. 
• Manage supply inventories and place necessary orders. 
• Assist in planning and supporting various office events.
• Coordinate facility repair, maintenance, and daily operations for assigned office space. 
• Be a knowledgeable and helpful resource for our employee base and direct team, providing an outstanding employee experience in all interactions. 
• Review calendars daily and solve conflicts, provide assistance for last minute meeting requests. 
• Additional executive and office support as needed. 

You Have: 

• 3+ years of relevant experience 
• A passion for customer service 
• Excellent communication skills, both written and verbal 
• Able to interact at all levels with internal and external clients in a professional, thoughtful manner 
• Well-organized, ability to prioritize tasks, meet deadlines, and provide high-level of accuracy 
• Ability to work well both as member of a team and independently 
• Ability to maintain a flexible schedule 
• Ability to move throughout the facility (standing, walking, kneeling, or bending) for extended periods of time and ability to lift boxes or equipment up to 50 lbs. as needed