Delivery of TOPFAS training

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – 2026-0154

Role Background

•  The NCI Academy in Oeiras, Portugal seeks a TOPFAS Instructor / Subject Matter Expert to deliver Tools for Operations Planning Functional Area Services (TOPFAS) training to NATO and national personnel, maintain courseware, and support operational use of TOPFAS. Delivery may be at the Academy, online, or through Mobile Training Teams at NATO and national facilities.

 Role Duties and Responsibilities

• Prepare and deliver TOPFAS OPT, SAT and CAT user courses, overview, advanced user/functional manager, power-user certification and train-the-trainer courses, including demonstrations and practical exercises.
• Review and validate training packages, course schedules, accounts, system access and exercise environments; coordinate course iterations with NCI Academy stakeholders.
• Maintain and update handbooks, instructor manuals, training materials, assessments and e-learning content; develop authorised new materials and adapt courses to system updates.
• Assess learners, record attendance and results, collect feedback and submit completion reports, quality-assurance reports and course improvement actions.
• Provide TOPFAS usage mentoring and SME support during NATO/national exercises, workshops and operations; test TOPFAS software and report defects.
• Required:TOPFAS OMT, OPT, SAT, CAT and TWP knowledge; TOPFAS Trainer qualification for OPT/SAT/CAT; at least 3 years delivering TOPFAS user courses, 3 years creating/updating training content, and 3 years developing technical documentation/instructional aids.
• Required: deep knowledge of NATO operational planning doctrine, standards and command/force structures; at least 3 years in an international military/civilian environment; proficiency with office, presentation, video-conferencing and learning management tools; English B2-C1 (STANAG 6001: L3/S2/R3/W2).

Desirable

• Experience with NCIA or the NCI Academy; NATO CIS Technical Instructor or equivalent qualification; live online teaching; other NATO C2/functional services (INTEL FS, LOGFAS, NCOP, AIRC2IS); modern educational technologies and authoring tools.

Working Location

• NCI Academy, Oeiras, Portugal; additional NATO and national facilities (including Mobile Training Team deployments).

Working Policy

• On-site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National Secret or NATO Secret personal security clearance