Business Assistant

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – C005462 

Role Duties and Responsibilities  

• Provides administrative services to project boards, project teams and review meetings; 

• Supports managers and teams in resourcing and recruitment activities; 

• Uses recommended tools for planning, scheduling and tracking resourcing activity; 

• Implements the organization's budget cycle and process; 

• Participates in developing and monitoring a budget for a specific work group or department; 

• Monitors and analyses budget and project execution variances and patterns; 

• Prepares monthly reporting and conducts data analysis for quarterly reporting; 

• Performs the Learning Officer role supporting the staff on the full lifecycle of training requests and manages training funding; 

• Maintains and develops Power BI Dashboards. 

Essential Skills, Experience and Certifications 

• Min. 3 years' work experience by title in administrative and coordination functions; such as financial management, resources and/or project management. 

• Training certification and Expert User experience on MS Office tools; 

• Experience with Oracle project Model, preferably within NCIA. 

• Power BI certification and/or proven expert knowledge of tool. To be able to demonstrate that user can develop Power BI dashboards and maintaining underlying data source. 

• Expert knowledge of SharePoint. To be able to demonstrate that user can manage, design and secure site content by leveraging advanced features like metadata, web parts, and version control. 

• Expert user knowledge of ServiceNow. 

Working Location 

• Brussels, Belgium 

Working Policy 

• On-site 

Travel 

• Some travel to other NATO sites may be required 

Security Clearance 

• Valid National or NATO Secret personal security clearance