Front of House / Administrative Assistant (m/f/d)

Front of House / Administrative Assistant (m/f/d) Company: Boeing Deutschland GmbH - BDG Be part of Boeing’s Berlin office and help create a warm, welcoming, and service-oriented environment for visitors, colleagues, and business partners. We are looking for a friendly, organized and proactive Front of House / Administrative Assistant to ensure the Front of House and office operate smoothly and professionally. This is a full-time, 100% on-site role that combines front desk service, office coordination, and administrative support in a global company environment. Why you’ll love this role Be the face of Boeing in Berlin by welcoming guests and supporting day-to-day operations. Work in a collaborative, international environment where English is the primary working language, with German required for local communication and guest support. Gain exposure to cross-functional teams and a variety of operational activities in a role with hands-on responsibility. Clear, structured responsibilities with opportunity to expand your skillset and take on project work. What you’ll do (position responsibilities) Manage the lobby and other common areas to ensure they are maintained to a high professional standard. Support the coordination of visits, meetings, conferences, and guest events. Provide reception and guest management services, including answering calls and booking conference rooms. Handle incoming and outgoing mail. Coordinate with vendors for events and office maintenance. Collect, organize, and maintain data for processing and electronic information systems. Order and manage office supplies, including stationery and kitchen items. Support financial administration tasks, including invoice management, and respond to queries from the Finance Department in Amsterdam. Identify and report safety hazards and support employee onboarding and offboarding processes. Collaborate effectively with a wider international team across multiple countries, supporting smooth communication and coordination. Provide basic support with a variety of systems and tools, and coordinate with IT support as needed. Perform additional administrative tasks as required. What we offer you Vacation: 32 vacation days to support work-life balance. Personal Time Off: Paid days for selected personal circumstances, including emergencies, marriage, moving, and bereavement. Meal and Transportation Allowances: Monthly meal allowance of €115 and a €50 transport credit. Pension Plan: A pension plan with 13 monthly payments and flexible contribution options. Life and Disability Insurance: Coverage for life insurance and total occupational disability. Sick Leave Salary Gap Insurance: Income protection during sick leave. Global Travel Coverage & International SOS Assistance: Support for business travel worldwide. Medical Benefits Abroad: Emergency medical protection while traveling. Career Development: Access to the Learning Together Program, supporting degrees, MBAs, and certifications. Well-Being Support: Employee Assistance and Well-Being programs. For a full list of our benefits in Germany please check our website as these are changing regularly to match market requirements at a local level. What we’re looking for (basic qualifications) Excellent written and verbal communication skills in German and English. Strong Microsoft Office skills, including Word, Excel, PowerPoint, and SharePoint. Professional presence and a strong customer-service mindset. Ability to work independently as well as collaboratively across cross-functional teams. Strong organization and time-management skills, with the ability to prioritize under pressure. Attention to detail, a positive attitude, and a strong team-player mentality. Flexibility and responsiveness to urgent operational needs. Comfortable using multiple systems and tools, with the ability to support basic IT-related queries or coordinate with IT support where needed. Nice to have (preferred qualifications) Formal training or qualification in administration, secretarial studies or equivalent (e.g., Abitur, Fachabitur, commercial apprenticeship). Experience in hospitality, travel, facility services or a multinational corporate setting. Practical details Location: Berlin — full time, 100% office-based. A navy-blue corporate uniform will be provided; a dress code applies for Front of House staff. Candidates must live in the Berlin area or be willing to relocate at their own expense. Relocation assistance is not provided. Boeing will not sponsor applicants for employment visas. Candidates must already have legal authorization to work in Germany. How to apply Please submit your CV and a brief cover letter outlining your relevant experience and availability. Include your current work authorization status and confirm whether you are based in the Berlin area or willing to relocate at your own expense. Conflict of Interest Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process. Join Boeing in Berlin and help shape a welcoming and professional environment for our employees and visitors. We look forward to hearing from you. Language Requirements: Not Applicable Education: Not Applicable Relocation: Relocation assistance is not a negotiable benefit for this position. Security Clearance: This position does not require a Security Clearance. Visa Sponsorship: Employer will not sponsor applicants for employment visa status. Contingent Upon Award Program This position is not contingent upon program award Shift: Not a Shift Worker (Germany)