Facilities Project Coordinator

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves This position provides superior internal client support for project teams across the PDS business unit. The PMO Coordinator serves as a critical administrative and operational support resource, managing project documentation, accounts receivable, and marketing materials while ensuring projects run smoothly. This role requires strong organizational skills to handle multiple tasks including preparing reports, maintaining templates, managing financial tracking, and supporting business development efforts. The coordinator works closely with project managers and regional operations teams to maintain best practices and meet financial targets across regional and national portfolios. Your day-to-day tasks will include: Prepare project management reports and meeting minutes, and manage all project documentation including contracts, budgets, and schedules to ensure accurate record-keeping Manage accounts receivable according to regional guidelines, ensuring all receivables are maintained at levels that do not exceed planned working capital charges set by corporate finance Maintain best practices templates on SharePoint sites and ensure project teams have access to current standardized documentation and resources Provide administrative support including copying, arranging travel, preparing expense reports, organizing meetings and lunches, and coordinating WebEx conferences Support marketing functions including developing presentations, preparing responses to proposals, and conducting research for business development opportunities Proactively manage project-related issues on assigned accounts and demonstrate proficiency in all required project management technology and software applications Assist local teams in meeting targeted financial numbers on regional and national levels as determined by the Management Executive Committee Required Qualifications: Bachelor's Degree from an accredited institution 0-2 years of practical work experience Strong interpersonal skills with the ability to interact effectively with executive-level internal and external clients Organizational and detail-oriented mindset with the ability to prioritize and manage differing business needs Basic proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook) Ability to multi-task effectively in a fast-paced environment Ability to work both collaboratively within a team structure and independently with minimal supervision Preferred Qualifications: Bachelor's Degree in Accounting, Business, Architecture, Engineering, or Construction Management Accounting experience or previous work in real estate support roles for brokers or project managers Knowledge of the construction or commercial real estate industry Experience with SharePoint or document management systems Familiarity with accounts receivable processes and financial tracking Experience supporting marketing or business development activities including proposal preparation Understanding of project management methodologies and tools This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Location: On-site –Chandler, AZ If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a fully copy of our Equal Employment Opportunity policy here . Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. Accepting applications on an ongoing basis until candidate identified.