Assistant Manager, Project coordination

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Function: HR – Workplace Experience (WPX) Location: Gurgaon (Corporate Office) Reporting To: DGM – Program Management Purpose of the Role Support program governance by coordinating enterprise workplace projects through centralized tracking, reporting and stakeholder management. The role will own project coordination through the Workplace Property Tool, ensuring timely updates, governance reporting, documentation and milestone tracking while enabling technical teams to focus on engineering and project delivery. Education Bachelor's Degree in Mechanical Engineering (HVAC Preferred) Certification in Project Management (Preferred) Experience 4–5 years of experience in Project Coordination, PMC, Facilities Projects, HVAC or Building Services. Experience in managing project MIS and reporting. Exposure to commercial office projects or corporate real estate is preferred. Key Responsibilities Project Coordination Coordinate multiple workplace projects across Corporate and Circle teams. Track project progress, dependencies and action items. Ensure timely follow-up on pending approvals and deliverables. Support governance meetings and project reviews. Workplace Property Tool Management Own project updates on the Workplace Property Tool. Ensure data accuracy, completeness and timely reporting. Monitor project status and escalate delays. Support digitization initiatives and system enhancements. MIS & Governance Prepare weekly, monthly and executive dashboards. Maintain project documentation, trackers and governance records. Generate analytical reports for leadership reviews. Support audit and compliance documentation. Stakeholder Coordination Coordinate with Circle Workplace Leads, Engineering, RE, SCM, Finance and external PMCs. Track action closures from governance meetings. Ensure timely communication across project stakeholders. Documentation Maintain project repositories. Track approvals, drawings, BOQs and change requests. Support knowledge management and process documentation. Key Competencies Functional Project Coordination HVAC/Building Services Knowledge MIS & Dashboard Management PMO Support Documentation Control MS Excel & Power BI Project Tracking Tools Data Analysis Behavioural Planning & Organizing Attention to Detail Communication Collaboration Ownership Analytical Thinking Time Management Success Measures (KPIs) Accuracy and timeliness of project MIS. Project milestone tracking compliance. Timely closure of governance action items. Workplace Property Tool data accuracy. Dashboard and reporting quality. Stakeholder responsiveness. Reduction in overdue approvals and pending actions. Location: On-site –Gurugram, HR Scheduled Weekly Hours: 40 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! 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