Assistant Facilities Manager

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world! At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people live, work, play, shop, and eat. What this opportunity involves: As an Assistant Facilities Manager, you will be the financial backbone of our site operations, ensuring our dynamic tech environment operates seamlessly while keeping our books and budgets strictly in check. This role requires a commercially minded, analytical thinker who excels at translating high-level financial objectives into daily operational excellence. Your primary focus will be proactive budget management, meticulous forecasting, accruals tracking, financial administration, and steering vendor financial processes with strong commercial rigor and outside-the-box problem-solving. Key Responsibilities include: Site & Vendor Support Operations: Manage site operational logistics in accordance with all agreed corporate policies, procedures, and contract scopes. Support site managers through the vendor contract procurement and evaluation lifecycle. Ensure all vendors maintain compliance with contract terms, service level agreements, and mandatory insurance requirements. Champion compliance with all health, safety, environment, and risk management policies in conjunction with the area/site manager. Support the implementation of short and long-term site projects, workspace reconfigurations, and business continuity initiatives. Contract & Financial Management: Take ownership of site financial operations, actively managing budgets, variance tracking, and cost control on behalf of the Facilities Manager. Spearhead monthly financial cycles, including precise forecasting, accrual management, and comprehensive spend reporting (actual vs. budget analysis). Oversee financial administration, including end-to-end management of vendor purchase orders, invoice reviews, and payment processing. Monitor contract lifecycles and expirations closely, evaluating vendor value-for-money metrics and driving re-procurement or cost optimisation initiatives when necessary. Partner with the Facilities Managers in preparing strategic financial plans, annual budgets, and service contract reconciliations. Act as an ambassador for JLL by behaving consistently with cultural, ethical, and rigorous financial compliance requirements. Client & Stakeholder Management: Build and maintain strong, collaborative relationships with corporate stakeholders to support daily operational and financial success. Utilise strong interpersonal skills to navigate a matrixed organization, manage financial expectations, and balance local priorities independently. Partner closely with team members and vendor partners. Sound like you? This is what we’re looking for: Experience & Systems: 3+ years in facilities management, corporate finance administration, or commercial operations, with strong literacy in corporate software/ERPs. Financial Acumen: Strong, reliable understanding of financial processes, budget monitoring, accruals, variance structures, and vendor payment administration. Outside-the-Box Thinker: Analytical problem solver who applies creativity and commercial rigor to financial bottlenecks and operational challenges. Communication & Resilience: Exceptional written and verbal communication skills with the ability to manage fast-paced, high-pressure environments while maintaining meticulous attention to detail. Benefits: Great employee discounts off fitness, wellbeing & other renowned brands 18 weeks paid maternity leave Private Health Insurance Discounts Active Social Club Employee assistant program Novated Lease for EV cars Paid time off for volunteer work Career Opportunities with Australia's #1 Commercial Real Estate firm Premium offices What you can expect from us: As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. Apply today, quoting job reference number REQ542100 Location: On-site –Sydney, NSW If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. 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If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.