Administrative Officer

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Administrative Functions (1) Carry out proper filing of documents. (2) Processing of resident’s applications for use of facility, access cards, update of personal particulars, renovation, moving, and etc. (3) Update and maintain data and building information & records. (4) Keep stock and ordering of office inventories. (5) Provide administrative reports and support for the preparation and convening of council meetings and general meetings of the Management Corporation. Financial Functions (1) Issue receipts and manage refunds of deposits. (2) Liaise with HQ Accounts department in the accounts receivables and payable matters. (3) Update and keep records of all monetary transactions. (4) Carry out daily closing of the accounts of monies received and hand over to Condo Manager based on the receipts and banking slips. Maintenance Functions (1) Attend inquiries and complaints. (2) Upkeep the office accessories and equipment and liaise with vendors / suppliers to repair and replace office accessories and equipment. Requirements : · Well-versed in both oral and written communication. · Possesses positivity and a can-do attitude. · Able to effectively handle difficult conversations while maintaining professionalism in the process. · Can efficiently work in a fast-paced environment. · Has a solid know-how of the most recent technology and good knowledge in using MS Office applications. · At least two years’ working experience in clerical and administration. · A NITEC/ diploma related to business administration, accounting or hospitality management. Alternatively, a relevant qualification or Certificate in Office Skills may be considered. Location: On-site –Singapore If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.