Senior Facilities Specialist

The role is responsible for supporting the efficient, safe, and compliant operation of workplace facilities through the coordination of maintenance, facility systems, contractor activities, and space utilization monitoring. It ensures that all critical building systems, equipment, and workplace assets are properly maintained, operational, and aligned with business needs and regulatory requirements. The position also provides day-to-day support in managing office space readiness, tracking desk utilization and occupancy trends, maintaining compliance records, coordinating with building management and external service providers, and contributing to reporting and analysis that support workplace planning, leasing decisions, and overall service delivery. In addition, the role assists in procurement, waste management, permitting, and other workplace administration activities that add value to the broader Workplace team. Bachelor’s degree in engineering, Facilities Management, or a related field. Further Facility or management training in Facilities Management or Engineering disciplines. Minimum 5–7 years of experience in hard facilities management, including supervision of multi-system building operations. Experience in corporate/BPO environments with large-scale operations. Exposure to multi-site or regional facilities management. Basic safety or facility certification (e.g., Basic Occupational Safety, Permit-to-Work, or equivalent). Facilities Management certification. BOSH/COSH. Pollution Control Officer (PCO). ISO Certifications (9001, 14001, 45001, 27001 – Internal Auditor or equivalent). Advanced building systems or relevant certifications. Knowledge of core building systems (FDAS, CCTV/access control, HVAC, emergency power, utilities). Contractor coordination and basic procurement processes (including quotation review). Budget monitoring, variance tracking, and cost awareness (OPEX). Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) for reporting, documentation, and communication. Working knowledge of Microsoft Teams and SharePoint for collaboration, file management, and coordination. Ability to use maintenance tracking systems or basic CAFM tools. Familiarity with Philippine building, fire, environmental, and safety regulations. Understanding of preventive maintenance practices, risk controls, and permit-to-work systems. Working knowledge of lease obligations. Understanding of workplace strategy, space planning, and desk utilization concepts. Awareness of ISO standards and compliance frameworks.