Proposal Administrator

The Proposal Administrator provides high-quality administrative, coordination and document-management support throughout the opportunity and proposal lifecycle. The role helps the Work Winning and technical teams deliver compliant, accurate and professional submissions for Expressions of Interest (EOIs), Pre-Qualification Questionnaires (PQQs), Requests for Proposals (RFPs), Requests for Quotations (RFQs), tenders and other client opportunities. The role is responsible for maintaining reliable bid information, managing tender communications and client portals, coordinating standard corporate content, and supporting submissions in accordance with client requirements, internal governance and agreed deadlines. Bachelor's degree in Civil Engineering. Typically 2–5 years of experience in proposal administration, bid support, business development administration, project administration or document control. Experience in an engineering consultancy, infrastructure, construction or professional-services environment is desirable. Experience using client procurement portals, document-management platforms or CRM/work-winning systems is advantageous. Skills and competencies Organisation and delivery Strong planning, administration and time-management skills. Ability to coordinate several deadlines and priorities simultaneously. High attention to detail, accuracy and process discipline. Communication Clear professional written and verbal English. Confident follow-up with technical and non-technical stakeholders. Strong proofreading and document-consistency skills. Digital capability Strong Microsoft Word, Excel, PowerPoint, Outlook and Teams skills. Working knowledge of SharePoint, OneDrive and PDF tools. Ability to learn CRM, opportunity and proposal-management systems. Personal attributes Proactive, dependable, collaborative and service-oriented. Calm and responsive under tight tender deadlines. Discreet when handling sensitive or confidential information. BGV: Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India. Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.