Artist Operations Coordinator (Accounts Payable)

What You'll Do Support the Head of Artist Operations with financial processes for the Artist Services Department (A&R and Marketing) Submit Purchase Order requests Facilitate vendor setup with Finance Review and process vendor invoices Communicate roadblocks/errors related to payment processing to Artist Operations team and ensure those roadblocks have been resolved Maintain internal invoice trackers to accurately record payment submissions Reconcile recoupable expenses per artist project Track royalty statement delivery and payment for Quarterly and Semi-Annual royalty recipients Track third-party income (maintain AP/royalty accounting contact sheet, match remittances to payments received, etc.) Knowledge, Skills and Abilities Strong attention to detail Organizational prowess Critical Thinking Solutions Oriented Clear and concise verbal and written communication Follow up and follow through Comfort level in navigating new/proprietary technology systems Expertise with Google Suite (Docs, Sheets, Slides) and Microsoft Office (Word, Excel) Prioritization Flexibility and adaptability Minimum Qualifications 1-2 years of experience as an AP Clerk, Admin Assistant, Coordinator, or similar role Strong experience with Google Sheets and Microsoft Excel a plus Must be willing to work night shift schedules (US hours) and during PH Holidays. Must be able to work at Alabang, Muntinlupa when work in the office resumes (temp WFH). Preferred Qualifications Experience working in the music industry, specifically in A&R, A&R Administration, Artist Relations, and/or Marketing/Digital Marketing preferred Familiarity with bill.com , Navan, Monday.com a plus Bachelor’s Degree