Administrative Assistant, Supply Chain Management

What if you could redefine what's possible? With us, you can. With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP The Opportunity Build the Future with Us Join our Supply Chain Management (SCM) team in Calgary as an Administrative Assistant, Supply Chain Management and play an essential role in delivering an efficient and coordinated procurement service across our projects. Reporting to the Director, Supply Chain Management, you’ll support activities throughout the project SCM lifecycle while helping the team stay organized, connected, and equipped to deliver. This is an opportunity to broaden your supply chain experience while contributing across Procurement, Contracts, Expediting, Logistics, Supplier Quality Surveillance, and project delivery. Your Impact Coordinate day-to-day Supply Chain activities in Oracle Unifier, supporting effective SCM workflows and project delivery. Support project accounting with supplier and contractor invoice processing, accrual tracking, spend profiles, and the initiation and coordination of cash calls. Assist the Director, Supply Chain Management with record keeping, proposals, presentations, departmental activities, communications, and document distribution. Collaborate with Procurement, Contracts, Expediting, Logistics, and Supplier Quality Surveillance personnel on project-related activities. Contribute as a Junior Buyer and/or Expeditor as project opportunities and team needs permit, expanding your exposure across the supply chain function. Maintain project SCM documentation and folder structures within SharePoint, PROCORE, PMIS, and other applicable systems. Manage procurement commodity and supplier information within SCM systems, and prepare and distribute SCM reports as required. Coordinate meetings, prepare accurate minutes, track follow-up actions, and distribute documentation in accordance with established procedures and protocols. The Skills That Set You Apart 1 to 3 years of relevant education and/or experience in administration, procurement, supply chain, or a related environment. A diploma in Supply Chain Management or equivalent related experience . Experience working with Oracle-based systems , particularly Horizon and Unifier. Working knowledge of PROCORE, PMIS, and SharePoint , including maintaining structured project documentation. Advanced proficiency in Microsoft Office , including Excel, Word, PowerPoint, Visio, and Access. An understanding of supply chain and procurement workflows , with the ability to support multiple activities across the project lifecycle. Relevant additional training or certifications, including Microsoft training and First Aid training, are considered assets. Strong written and verbal communication, analytical, organizational, and interpersonal skills. Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home. Proudly Canadian – we are a Top 100 Employer in Canada for 2026. A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach. Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours. Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. #WeAreWSP Compensation BC, AB, SK, NWT & NU: $24.00 – $32.00/h MB & ON: $22.50 – $30,25 /h Atlantic Provinces & QC: $21,50 – $30,25/h Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes. Make Your Mark Bring your organizational strengths, supply chain knowledge, and collaborative mindset to a team where your contribution helps projects and people move forward. Ready to make your mark? Apply today and help us shape what’s possible.