Recruiting Coordinator

Accountabilities:: Interview Coordination and Scheduling: Coordinate and confirm interviews across multiple time zones, ensuring scheduling accuracy and minimizing delays. Manage a shared scheduling queue and support interview logistics across APAC and EMEA during established working hours. Candidate Experience and Communication: Serve as a primary point of contact for candidates throughout the recruitment process. Provide timely updates, communicate scheduling details clearly, respond to questions professionally, and ensure candidates receive a positive and consistent experience. Recruitment Team Support: Partner closely with recruiters and hiring managers to align on scheduling priorities, interview requirements, candidate availability, and process updates. Ensure all stakeholders have the information they need to keep hiring activities on track. Applicant Tracking System Management: Maintain accurate and up-to-date candidate records, interview schedules, and recruitment information in the Applicant Tracking System (Ashby). Support reporting activities and uphold high standards of data quality and documentation. Workflow Optimization: Identify opportunities to simplify and improve recruitment coordination processes. Recommend and implement practical improvements to scheduling workflows, communication practices, and administrative procedures to increase efficiency and reduce turnaround times. Cross-Time-Zone Collaboration: Work effectively with a globally distributed Talent team through asynchronous communication, detailed documentation, and proactive updates. Participate in regular hiring syncs, team meetings, training sessions, and manager check-ins as needed. Prioritization and Execution: Manage competing scheduling requests and deadlines in a fast-moving environment. Adapt quickly to changing priorities, demonstrate strong ownership, and maintain accuracy while supporting multiple recruitment processes simultaneously. AI-Enabled Productivity: Apply AI tools and emerging technologies where appropriate to streamline repetitive workflows, structure tasks, improve output quality, and increase operational efficiency, in line with team policies and expectations. Requirements: Professional Experience: At least 3 years of experience in recruiting coordination or a similar talent acquisition support role, ideally within a fast-paced organization or high-growth environment. Scheduling and Recruitment Tools: Proficiency with calendar management and interview scheduling tools, particularly Google Calendar and applicant tracking systems such as Ashby. Exceptional Organization: Strong organizational and administrative skills, with excellent attention to detail and a consistent commitment to accuracy when managing interview schedules, candidate records, and recruitment documentation. Prioritization and Time Management: Ability to manage multiple requests, balance competing deadlines, and respond effectively to changing priorities without compromising quality or candidate experience. Communication Skills: Excellent written and verbal communication skills, with the ability to communicate clearly, professionally, and proactively with candidates, recruiters, hiring managers, and other stakeholders. Candidate-Centric Mindset: A strong commitment to providing a responsive, supportive, and professional candidate experience throughout the hiring journey. Global Collaboration: Comfort working across multiple time zones and collaborating with geographically distributed teams through asynchronous communication and structured processes. Adaptability and Ownership: A proactive approach to problem-solving, a willingness to take responsibility for outcomes, and the ability to operate effectively in a dynamic environment where priorities may shift quickly. Process Improvement: An interest in identifying inefficiencies, refining workflows, and using data and feedback to improve recruitment operations. AI Fluency: Willingness and ability to use AI tools thoughtfully to improve productivity, solve problems, accelerate routine tasks, and enhance the quality of work. Location and Availability: Must be based in India and available to work remotely, primarily supporting APAC and EMEA recruitment coordination. The expected working schedule is 10:00 a.m. to 6:00 p.m. India Standard Time (IST), with some flexibility required for onboarding, training, manager check-ins, and occasional meetings with colleagues based on Pacific Time. Benefits: Remote Work: Work remotely from India as part of a globally distributed team. Contract Opportunity: A full-time contract engagement within a growing organization, offering the opportunity to contribute directly to recruitment operations. International Collaboration: Work with colleagues across APAC, EMEA, and North America, gaining experience in global talent acquisition processes. Professional Development: Opportunities to strengthen recruitment coordination, stakeholder management, process optimization, and AI-enabled productivity skills. Collaborative Team Environment: Benefit from structured hiring meetings, regular team syncs, clear documentation, and asynchronous communication practices. Meaningful Contribution: Help deliver an excellent candidate experience and support the recruitment of talented professionals in a mission-driven organization. Continuous Improvement Culture: Work in an environment that encourages initiative, experimentation, accountability, and ongoing refinement of recruitment processes. Compensation and Additional Benefits: Specific compensation, healthcare coverage, paid leave, and other contract benefits were not detailed in the provided job description and should be confirmed during the recruitment process.