Project Accounting & Contracts Administration Manager

Accountabilities: Project accounting and financial management: Oversee financial activities across multiple active projects and client contracts, establishing and maintaining project budgets, billing structures, cost codes, and financial reporting processes. Budget and cost control: Monitor project expenditures, labor utilization, overhead allocations, and budget-to-actual performance to maintain financial accuracy and support effective project management. Profitability analysis: Evaluate project margins, cost trends, and financial performance, providing actionable recommendations to improve profitability and resource utilization. Contract administration and compliance: Review client contracts and statements of work to understand billing terms, deliverables, revenue recognition requirements, financial obligations, and potential contractual risks. Contract monitoring: Track contract values, funding limits, amendments, and change orders, ensuring that project execution remains aligned with approved contractual terms and financial objectives. Client billing and invoicing: Oversee timely and accurate invoicing across different contract structures, validate supporting documentation, and ensure compliance with client-specific billing requirements. Revenue and receivables management: Monitor work-in-progress (WIP), unbilled revenue, accounts receivable, and revenue recognition, while supporting project forecasting and resolving billing discrepancies or client inquiries. Financial reporting and analysis: Prepare monthly project financial reports, dashboards, and performance analyses covering margins, utilization, revenue forecasts, budget variances, and contract performance. Budgeting and strategic planning: Support annual budgets, financial forecasts, and business planning initiatives, delivering meaningful financial insights to finance and operational leadership. Project manager support: Act as the primary financial resource for project managers, advising them on financial processes, billing requirements, contract interpretation, and risk mitigation. Process improvement and internal controls: Recommend improvements to project accounting procedures, contract administration practices, reporting workflows, and internal controls to strengthen operational efficiency. Cross-functional collaboration: Work closely with project managers, operations, and senior leadership to resolve financial issues, maintain contract compliance, and support strategic initiatives. Remote collaboration: Maintain availability for meetings, client interactions, and team collaboration during California business hours. Requirements: Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Project accounting experience: At least 5 years of experience in project accounting, including financial oversight of multiple projects and client engagements. Contract administration experience: At least 3 years of experience reviewing, administering, and managing the financial requirements of client contracts in a project-based environment. Technical accounting knowledge: Strong understanding of project accounting, contract administration, revenue recognition, client billing, financial reporting, and financial analysis. Contract interpretation: Ability to interpret statements of work, billing terms, contract amendments, funding limits, and other financial obligations to identify risks and ensure compliance. Financial analysis: Demonstrated ability to analyze budgets, project costs, profitability, labor utilization, revenue forecasts, and financial variances. Reporting and spreadsheet skills: Advanced proficiency in Microsoft Excel and financial reporting tools, with the ability to develop clear, accurate, and actionable reports. ERP systems: Experience with Deltek, Ajera, NetSuite, Sage Intacct, Microsoft Dynamics, or comparable enterprise resource planning systems is preferred. Industry experience: Experience in real estate, right-of-way services, engineering, consulting, infrastructure, or other professional services environments is an advantage. Government and infrastructure projects: Familiarity with projects involving government agencies, utilities, transportation, or infrastructure is desirable. Professional credentials: CPA, CMA, MBA, or a similar professional qualification is preferred. Analytical and problem-solving abilities: Strong attention to detail and the ability to identify discrepancies, assess financial risks, and develop practical solutions. Organization and prioritization: Ability to manage multiple projects, competing priorities, and strict deadlines in a fast-paced environment. Communication and collaboration: Strong written and verbal communication skills, with the ability to explain financial information clearly and build effective working relationships with project managers and senior leaders. Remote work readiness: Ability to work independently in a remote environment while maintaining a schedule aligned with Pacific Time business hours. Benefits: Salary range: Annual compensation of $90,000–$120,000 , as listed in the job posting. The currency and specific factors determining the final offer are not stated. Remote work: Fully remote work arrangement, with working hours aligned to California's Pacific Time zone. Full-time employment: A full-time position within the finance function of a growing consulting organization. Supportive workplace culture: An environment focused on employee well-being, collaboration, and strong client relationships. Professional growth: Opportunities for continued learning, professional development, and career growth. Inclusive environment: A workplace that values innovation, diverse perspectives, and collaboration. Meaningful business impact: The opportunity to influence project profitability, strengthen financial controls, improve contract compliance, and support strategic business decisions.