Event Manager - Programs

Accountabilities:: Event Program Management: Lead the end-to-end planning, development, coordination, and execution of assigned event programs, from initial project kickoff through post-event activities and final closeout. Project Planning and Coordination: Manage multiple event programs simultaneously, developing and maintaining detailed project plans, timelines, milestones, and deliverables to ensure all deadlines are consistently met. Stakeholder Communication: Organize and lead event planning meetings, communicate project updates, clarify responsibilities, and ensure all internal and external stakeholders remain aligned throughout the planning process. Issue Resolution: Proactively identify potential challenges, manage competing priorities, resolve operational issues, and escalate concerns when necessary to maintain successful program delivery. Event Documentation: Maintain accurate event information, speaker details, schedules, and program documentation within Salesforce and other event management platforms. Process Compliance: Ensure event programs follow established procedures, operational guidelines, quality standards, and organizational requirements. Agenda and Program Development: Collaborate with Event Directors to create and coordinate event agendas, session content, program schedules, and overall event structures. Speaker Management: Coordinate all aspects of speaker participation, including invitations, confirmations, communications, session assignments, preparation, and ongoing support. Speaker Preparation: Organize and facilitate speaker preparation calls, content meetings, and program discussions to ensure participants are fully informed and ready for their sessions. Program Readiness: Track speaker deliverables, session information, presentation materials, and other program requirements to ensure everything is finalized ahead of each event. Sponsor Coordination: Partner with Event Directors and Sales teams to manage sponsor speaking opportunities and ensure all contractual program commitments are fulfilled. Content Accuracy: Ensure agendas, speaker biographies, session details, and program information remain accurate and consistent across event websites, internal systems, and published materials. Cross-Functional Collaboration: Act as the central coordination point between Event Directors, Sales, Marketing, Logistics, Design, Registration, and other internal departments throughout the event lifecycle. Event Materials: Work with marketing and design teams to coordinate presentations, program guides, signage, and other event materials, ensuring accuracy and timely delivery. Onsite Event Execution: Partner with Event Logistics Managers to communicate program requirements, speaker needs, and operational details, while overseeing onsite program delivery. Live Program Management: Coordinate speakers, moderators, presentations, and sessions during events, making necessary agenda adjustments and resolving last-minute challenges. Attendee and Speaker Experience: Ensure speakers, moderators, sponsors, and other participants receive appropriate preparation and support to deliver a smooth and engaging event experience. Post-Event Activities: Complete follow-up communications, program documentation, and assigned project closeout responsibilities. Continuous Improvement: Identify opportunities to improve event planning workflows, communication processes, operational efficiency, and overall program quality. Technology and Innovation: Support the development of event management procedures, templates, timelines, and best practices while encouraging effective adoption of event management systems and emerging technologies. Knowledge Sharing: Document lessons learned, share recommendations, and contribute ideas to continuously improve future event planning and execution. Requirements: Strong project management and organizational skills, with the ability to oversee multiple event programs, competing priorities, and deadlines simultaneously. Exceptional attention to detail and the ability to maintain high standards of accuracy in a fast-paced, deadline-driven environment. Excellent written and verbal communication skills, including the ability to interact professionally with senior executives, government officials, education leaders, industry representatives, and other stakeholders. Strong problem-solving abilities and a proactive, solutions-oriented approach to managing unexpected challenges. Ability to work independently, demonstrate initiative, exercise sound judgment, and take ownership of projects from start to finish. Excellent interpersonal and collaboration skills, with the ability to establish and maintain productive relationships across internal teams and external partners. Proficiency in Microsoft Office Suite, particularly PowerPoint, as well as Salesforce and other project or event management platforms. Familiarity with AI-powered tools and emerging technologies, with an interest in using AI to streamline workflows, improve productivity, and enhance event planning processes. Adaptability and flexibility when responding to changing priorities, evolving processes, and new technologies. Previous experience working in remote or virtual collaborative environments is preferred. Willingness and availability to travel regularly as required, including occasional weekend travel. Must reside in the United States and be legally authorized to work in the country. Ability to maintain a professional remote working environment with reliable internet connectivity. Benefits: Competitive Compensation: Annual salary ranging from $70,000 to $80,000, depending on experience and qualifications. Remote Work Flexibility: Work remotely from within the United States while collaborating with distributed teams. Professional Development: Opportunities to strengthen project management, event coordination, stakeholder engagement, and technology skills. Cross-Functional Exposure: Collaborate with professionals across event management, marketing, sales, logistics, design, and other business functions. Industry Networking: Build relationships with government officials, education leaders, industry executives, speakers, and sponsors. Meaningful Work: Contribute to events that encourage innovation, knowledge sharing, and the adoption of technology solutions across government and education. Technology and Innovation: Gain exposure to modern event management platforms, AI-powered tools, and emerging technologies. Collaborative Work Environment: Join a team-oriented organization that values professional communication, continuous improvement, and successful project delivery.