Contracts Administrator

Accountabilities:: Manage the complete contract intake and execution process, including drafting agreements from approved templates, coordinating internal reviews, obtaining signatures, and tracking documents through completion. Prepare, administer, and support the review of various commercial agreements, including Master Services Agreements (MSAs), Statements of Work (SOWs), Non-Disclosure Agreements (NDAs), Data Processing Agreements (DPAs), and contract amendments. Conduct initial contract reviews using established legal playbooks, identify non-standard provisions or potential risks, and escalate complex issues to the appropriate internal stakeholders. Maintain accurate and up-to-date contract records, repositories, key dates, renewal deadlines, and contractual obligations within designated systems. Support data privacy, security, and compliance initiatives, including reviewing and coordinating DPAs and responding to customer and vendor privacy and security questionnaires. Leverage AI-powered tools to improve contract drafting, review, summarization, and administrative workflows while exercising sound judgment regarding confidentiality and sensitive information. Coordinate with Sales, Finance, Delivery, and Legal teams to manage competing priorities, meet turnaround expectations, and ensure timely contract execution. Prepare contract trackers, status reports, and operational updates to maintain visibility across ongoing agreements and outstanding actions. Identify opportunities to improve contract administration processes, documentation practices, and internal workflows to increase efficiency and consistency. Requirements: At least 4 years of relevant experience in contract administration, legal operations, or a similar position, ideally within a high-growth technology company. Alternatively, 3+ years of relevant experience combined with strong expertise in data privacy and AI applications. Hands-on experience administering and supporting the review of commercial, licensing, and technology-related agreements, particularly MSAs, SOWs, NDAs, and DPAs. Strong understanding of contract lifecycle management, legal documentation, agreement workflows, and internal review procedures. Experience working with data privacy and regulatory compliance requirements, such as PIPEDA, GDPR, and CCPA, is highly desirable. Practical experience using AI tools in daily professional activities, particularly for contract review, document summarization, and drafting, is an advantage. A bachelor's degree, paralegal certificate, or equivalent professional experience is preferred. Excellent analytical, organizational, and project coordination skills, with strong attention to detail and the ability to manage multiple priorities effectively. Outstanding written and verbal communication skills, with the ability to collaborate confidently with stakeholders across different business functions. Strong interpersonal skills and a customer-focused approach, with the ability to understand and respond to internal teams' needs and priorities. A proactive, self-motivated, and results-oriented mindset, with the ability to take ownership of responsibilities and work independently. Comfortable working in a fast-paced, evolving environment while maintaining accuracy, efficiency, and a strong sense of urgency. Must have current legal authorization to work in Canada without requiring employer-sponsored visa or work permit support. Benefits: Competitive salary: Annual base salary ranging from CAD 71,000 to CAD 88,000, depending on skills, experience, geographic location, and other relevant market factors. Fully remote work: 100% remote working arrangement, offering flexibility and location independence within Canada. Comprehensive healthcare coverage: Equitable Life hybrid benefits plan with 100% premium coverage for employees and eligible dependents. Retirement benefits: Employer pension contribution with a 4% matching program. Additional compensation: Eligibility for competitive phantom equity. Financial protection: Long-term disability coverage. Generous time off: Unlimited vacation, paid sick leave, and paid public holidays. Family support: Parental leave benefits. Professional development: Individual professional development plans and an annual Learning and Development stipend. Training and certifications: Financial support for professional examinations and certifications. Employee recognition: Peer-to-peer bonus and recognition awards. Equipment and resources: State-of-the-art laptop, professional tools, and an equipment and home office stipend. Collaborative culture: Opportunity to work alongside an international team in an inclusive, supportive, and people-focused environment. Career growth: Opportunities to develop expertise in legal operations, technology contracts, data privacy, and AI-powered business processes.