ADMINISTRATIVE SUPPORT-EXEC

Accountabilities: As an Executive Administrative Support professional, you will act as a trusted partner to senior executives, ensuring efficient coordination of their activities and supporting the execution of strategic business priorities. Your responsibilities will include: Managing executive calendars, priorities, appointments, and commitments to ensure alignment with critical business objectives. Anticipating scheduling conflicts, travel requirements, emerging needs, and follow-up actions to support proactive decision-making. Optimizing executive schedules and protecting leadership time by prioritizing high-value activities. Coordinating complex domestic and international travel arrangements, expense reporting, and executive administration. Organizing leadership meetings, business reviews, customer engagements, site visits, and executive events. Preparing meeting agendas, presentations, briefing materials, logistics, and stakeholder communications to ensure productive discussions. Providing executives with relevant information and context to support important business discussions and decisions. Tracking decisions, commitments, deadlines, and action items to ensure accountability and timely execution. Maintaining effective information flow across leadership teams and stakeholders, facilitating seamless communication and coordination. Leveraging Microsoft 365, Copilot, AI-powered solutions, and digital tools to improve productivity and collaboration. Simplifying, automating, and standardizing administrative workflows to enhance efficiency and establish best practices. Building strong working relationships across departments, geographical regions, cultures, and organizational levels. Encouraging collaboration, knowledge sharing, and capability development within the executive assistant community. Developing a strong understanding of business strategy, customer needs, organizational priorities, and operational activities to anticipate leadership requirements. Requirements The ideal candidate is an experienced executive support professional with excellent organizational abilities, strong business judgment, and the confidence to operate independently in a global environment. The following qualifications and capabilities are expected: At least 7 years of proven experience supporting senior executives in complex, fast-paced business environments. Exceptional organizational, prioritization, communication, and time-management skills. Strong judgment, discretion, and the ability to manage confidential and sensitive information. Proactive approach with the ability to anticipate executive needs, challenge priorities when appropriate, and adapt to changing circumstances. Advanced proficiency in Microsoft 365, with demonstrated AI competency and strong digital fluency. Excellent relationship-building and interpersonal skills, particularly when collaborating across cultures, geographies, and organizational levels. Ability to work independently and effectively in a global, remote environment. Strong continuous improvement mindset, learning agility, and problem-solving capabilities. Exceptional attention to detail, combined with the ability to prioritize speed, simplicity, and efficiency when necessary. Preferred experience supporting global business leaders or senior leadership teams. Previous experience in manufacturing, industrial technology, or similarly complex global organizations is an advantage. Experience improving administrative processes and coordinating executive meetings, business reviews, and corporate events is preferred. Strong business and financial acumen, with experience working across international teams and multicultural environments. Benefits Annual base salary: $92,600–$120,000, depending on experience, qualifications, and geographical location. Additional incentive compensation opportunities. Comprehensive health insurance coverage. 401(k) retirement savings plan. Disability and life insurance. Employee stock purchase plan. Paid time off (PTO). Additional voluntary benefits. Fully remote working arrangement. Opportunity to collaborate with senior executives and global leadership teams. Exposure to international business operations and strategic decision-making. Opportunities to develop digital skills and contribute to process innovation. Collaborative environment that encourages professional growth, continuous improvement, and knowledge sharing.