ApplySarthiShipping Coordinator
Sotheby's
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This role on the market
879 open coordinator roles across 211 companies are on ApplySarthi right now, most of them in Delhi NCR (32), Bengaluru (31), Mumbai (15).
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What coordinator roles keep asking for: Excel (16%), Supply chain (14%) — counted across their open postings here.
Excel jobs · SAP jobs · Supply chain jobs
Sotheby's has 67 open roles listed here.
- Manager, Learning & Development
- VP, Fixed Price Strategy & Business Operations, Global Luxury
- Executive Assistant
- AVP, Global Program Manager
- AVP, Global Program Manager
Counted across 14 company job boards, updated as roles open and close.
Preparing for this interview
Interviews for coordinator roles keep coming back to Excel, Supply chain. Practise those questions before you sit with Sotheby's.
Questions you are likely to be asked
- Why do you want to join Sotheby's?
- What is your experience with Supply chain? Tell me one thing you learned the hard way.
- Tell me about a process you made faster or cheaper.
- How do you handle a delay that affects a customer?
- How do you plan when demand is hard to predict?
Prep Sarthi gives you a free mock interview: an AI interviewer asks you questions like these out loud, from your own CV and this job, and shows your score and your weakest answer.
Practise the Shipping Coordinator at Sotheby's interview free →ABOUT SOTHEBY'S
Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.
THE ROLE
Provide integrated expertise and exceptional service for both clients and members of staff for all logistics-related activities to ensure the timely and cost-effective delivery of property in compliance with all associated laws and regulations. Liaise with vendors to procure and coordinate logistics services to enable the movement of fine art and rarities to and from Sotheby’s, both domestically and internationally.
RESPONSIBILITIES
- Arrange shipping and associated logistics requirements for all property.
- Work closely with the Pre Sale and Post Sale colleagues to deliver an integrated, consistent and exceptional client experience.
- Monitor and execute quote requests in a timely manner in line with established service levels.
- Respond to and resolve to successful conclusion shipping and logistics enquiries and issues.
- Obtain quotes from shippers and other related service providers for shipments and select the most suitable option for our internal and external clients.
- Assess and verify the requirements of a proposed shipment, including method of transport, packing, etc., and enter or validate this information in the system.
- Apply for CITES license applications or other license applicable, as appropriate.
- For all accepted client offers, where the shipment is arranged by Sotheby’s, and approved transfers contact vendors and issue instructions for packing, local transportation, shipping and security.
- Allocate tariffs to property imported or exported internationally.
- Monitor the progress of shipments, conferring with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are apprised of the status of the shipment.
- Liaise with Manager to provide input on shippers’ performance and maintenance of service level requirements and KPIs.
- Ship in compliance with all applicable laws and regulations.
- Determine where consolidation of property can occur and arrange consolidated shipments to maximize efficiency and minimize cost.
- Maintain and scan all required documentation associated with shipments in accordance with department procedures.
- Prepare customs documents and submit to the appropriate regulatory bodies or shippers, ensuring the accuracy of the information and its timely submission.
- Coordinate and execute interoffice transfers to international offices and generate pre-alerts to Shipping Coordinators in those offices to ensure an efficient delivery of property.
IDEAL EXPERIENCE & COMPETENCIES
- Bachelor’s degree with 3-5+ years in shipping roles in both Germany and Switzerland
- Deep expertise in shipping and strong knowledge of logistics, including customs purposes, current packing methods, transportation methods and regulatory compliance
- Fluency in English, and German is mandatory, French would be a strong advantage as the role will cover Switzerland & Germany, plus any other countries
- Prior experience with SAP is required
- Action oriented with skills and aptitude to excel in a fast paced client-focused and deadline-driven environment
- Proactive communicator and solution oriented
- Comfortable speaking with clients and client facing teams
- Excellent client service skills; ability to remain calm in pressure situations
- Ability to learn quickly and apply knowledge
- Excellent communication and interpersonal skills; demonstrated ability to communicate with all organizational levels
- Ability to work both independently and as a team member to complete the task at hand
- Strong organizational skills to set priorities, multi task and meet deadlines
- Prior experience with fine art shipping is desirable as is foreign language(s)
- Flexibility to work overtime and weekend hours when necessary is required
To view our Candidate Privacy Notice for the US, please click here.
To view our Candidate Privacy Notice for the UK, Hong Kong, France and Switzerland, please click here.
The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
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Listed on greenhouse · posted 2026-09-04. ApplySarthi collects openings and links to application pages; the role is advertised by Sotheby's, not by us.