Senior Project Manager

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – C005372

Role Duties and Responsibilities

Project management

• Takes full responsibility for the definition, approach, facilitation and satisfactory completion of medium-scale projects.
• Provides effective leadership to the project team.
• Adopts appropriate project management methods and tools.
• Manages the change control process and assesses and manages risks.
• Ensures that realistic project plans are maintained and delivers regular and accurate communication to stakeholders.
• Ensures project and product quality reviews occur on schedule and according to procedure.
• Ensures that project deliverables are completed within agreed cost, timescale and resource budgets, and are formally accepted, by appropriate stakeholders.
• Monitors costs, times, quality and resources used and takes action where performance deviates from agreed tolerances.

Stakeholder relationship management

• Identifies the communications and relationship needs of stakeholder groups.
• Translates communications/stakeholder engagement strategies into specific activities and deliverables.
• Facilitates open communication and discussion between stakeholders.
• Acts as a single point of contact by developing, maintaining and working to stakeholder engagement strategies and plans.
• Provides informed feedback to assess and promote understanding.
• Facilitates business decision-making processes.
• Captures and disseminates technical and business information.

Additional duties for this post:

Project Management

• Contribute to other project activities in support of higher roles Project Managers (from project initiation to project closure).
• Provide regular accurate Project status reports.

Change Management

• Investigates, manages, and applies authorised requests for changes to base-lined requirements, in line with change management policy.
• Identifies where changes are required, evaluates the impact, and advises stakeholders about the implications and consequences.

Contract Management

• Oversees and measures the fulfilment of contractual obligations in coordination with assigned contract officer.
• Uses key performance indicators to monitor and challenge performance and identify opportunities for continual improvement.
• Develops strategies to address under-performance and compliance failures, including the application of contract terms in coordination with assigned contract officer.

Additional Responsibilities:

• Selects appropriately from, and assesses the impact of change to applicable standards, methods, tools, applications and processes relevant to own specialism.
• Maximises the capabilities of applications for their role and evaluates and supports the use of new technologies and digital tools.
• Contributes specialist expertise to requirements definition in support of proposals.
• Shares knowledge and experience in own specialism to help others.
• Maintains an awareness of developing practices and their application and takes responsibility for driving own development.
• Takes the initiative in identifying and negotiating their own and supporting team members' appropriate development opportunities and contributes to the development of others.
• Applies Security, privacy and ethics principles to own work and to the operation of the organisation. Engages or works with specialists as necessary.

Essential Skills, Experience and Certifications

• A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in a related discipline and 3 years post-related experience.
• Or exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 10 years extensive and progressive expertise in duties related to the function of the post.

Experience:

• Recent experience (at least 3 years) in Project management of acquisition and / or development projects for a large organization.
• Strong experience in Project Management tools, managing cost and labour
• Relevant experience in leading a cross functional team, preferably in international environment.
• Relevant experience in project administration (resource management, project financing and budgeting).

Training/Certifications:

• A recognised formal Project Management qualification, such as PRINCE2 or PMP.
• The lack of formal qualifications can be compensated by the demonstration of expertise and experience in the domain.

Desirable Experience:

• Proven success as a project team manager/leader in Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR) acquisition projects.
• Project Management automation (ServiceNow (SNOW)) and work collaboration tools experience.
• Knowledge of NATO or national governmental acquisition policy and procurement procedures.
• Prior experience of working in an international environment comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization, including ACO and ACT.

Working Location

• Braine-l'Alleud, Belgium

Working Policy

• Full time on-site

Travel

• Possible Business travel up to 1 - 2 times per month to NATO and national (NATO and non-NATO) facilities as well as frequent travel between the NCIA offices.

Security Clearance

• Valid NATO Secret personal security clearance