Senior Project Manager, Procurement Transformation

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – CDT-0027

Role Background

• NATO’s Cyber and Digital Transformation (CDT) Division ensures ICT coherence across more than 50 civil and military bodies and over 25,000 users. As part of its Business Services Transformation programme, CDT has identified Procurement as a key transformation stream and is seeking an experienced consultant to lead and coordinate it. You will lead an Enterprise Procurement Process Harmonisation exercise, coordinate Procurement-related business transformation activities, and provide oversight and coherence across enterprise-wide Procurement cloud and ERP initiatives, supporting NATO’s digital transformation and the 2030 NATO Cloud Vision.

Role Duties and Responsibilities

Project, Stakeholder and Communication Management

• Manage projects and initiatives within the Business Services Transformation programme, delivering scope within time and budget
• Engage regularly with stakeholders across NATO entities, including Procurement, Legal, Finance and HR, to drive harmonisation of enterprise business services
• Develop and maintain the documentation required for all tasks
• Maintain risk and issue registers, propose mitigation measures and resolve delivery challenges

Leading the Procurement Transformation Track

• Act as the main lead and coordination point for Procurement-related enterprise initiatives within CDT
• Lead the Enterprise Procurement Process Harmonisation exercise, including planning, stakeholder engagement and facilitation of working sessions
• Identify and manage dependencies with ERP, cloud migration, data platform, Finance, HR and other business services initiatives
• Prepare briefing material, options analyses and recommendations to support senior-level decisions

Business Services Advisory (SME)

• Provide ad-hoc expert advice to CDT staff on Procurement business services, ERP implementation, cloud-enabled Procurement solutions and relevant technology considerations
• Advise on market practices, leading practices and lessons learned from large-scale Procurement, ERP and cloud transformation programmes
• Support alignment between Procurement business requirements, enterprise architecture, cloud adoption, data management and NATO’s wider digital transformation objectives
• Review Procurement-related documentation, plans, process materials and delivery artefacts, recommending improvements to quality, coherence and delivery confidence
• Support engagement with Procurement stakeholders across NATO entities

Essential Skills, Experience and Certifications

• Minimum 8 years of relevant experience in digital transformation, specifically in Business Services, with significant experience in the Procurement domain
• Proven experience leading Procurement transformation, ERP implementation and business services projects in large international organisations, including cloud-enabled solutions, data platforms and enterprise-wide process harmonisation
• Demonstrated experience in Procurement process design, process harmonisation and business transformation
• Proven programme and project management experience, preferably in complex, multi-stakeholder environments
• Strong ability to interact with, manage and influence senior executive stakeholders
• Strong English communication skills, including producing written materials and presenting complex concepts clearly and succinctly

Desirable

• Experience working in NATO and understanding of relevant NATO policy
• Experience with market solutions in Procurement, ERP and enterprise business services
• Experience with commercial cloud provider platforms and/or on-premise cloud platforms
• Project or programme management certification (PRINCE2, PMP or equivalent)
• Proven ability to navigate complex multinational environments (NATO or military contexts)
• Understanding of Enterprise Architecture frameworks (e.g. TOGAF), IT governance (e.g. COBIT) and service management (ITIL)

Working Location

• Brussels, Belgium

Working Policy

• Full-time on-site

Travel

• Limited travel to NATO bodies and committee meetings in NATO countries may be required

Security Clearance

• Valid National or NATO Secret Security Clearance