Senior Manager, Investigator Grants

The Senior Manager, Global Investigator Grants leads the global grants team responsible for processing investigator site payments through the Clinical Trial Management System (CTMS), ensuring payments are accurate, timely, and in accordance with the financial terms of the Clinical Trial Agreement. This role serves as the financial lead on project teams for site payments, providing oversight of payment processing, advance reconciliations, and month-end reporting. The position is heavily client facing, partnering directly with clients to review monthly investigator grant results, accruals, forecasting, and change order budgets.

As the Global Investigator Grants liaison with Business Operational Excellence, the Senior Manager will play a key role in the implementation of the CTMS Site Payment Module, including data validation, system setup, and the development of training materials, and will transition the team to processing site payments in the CTMS. This role is critical to strengthening process efficiency, internal controls, and the overall site payment experience for Precision, our clients, and investigator sites.

Main Duties and Responsibilities:

• Serves as the financial lead on the Project Team for site payments on a global basis, ensuring investigator payments are processed through the CTMS in accordance with the financial terms of the Clinical Trial Agreement (CTA)
• Leads the global grants team responsible for site payment processing in the CTMS, including, but not limited to: timely and accurate investigator payments, advance (pre-paid funds) balance reconciliations, and reporting
• Serves as the Global Investigator Grants liaison with Business Operational Excellence for the implementation of the CTMS Site Payment Module, including data validation, system setup, and the development of training materials, and leads the team's transition to processing site payments in the CTMS
• Oversees the setup and maintenance of site payment terms in the CTMS on a global basis, interpreting the financial section of the CTA to ensure payment schedules are configured accurately and payments are processed timely
• Responsible for contributing to the month-end close process by generating a global report from the CTMS on a project-by-project basis inclusive of, but not limited to: amounts invoiced/paid, advance balances remaining, prepaid balance analysis, projections, and other key performance indicators as applicable
• Works with the respective Project Directors and Project Managers to provide guidance on the financial section of the Clinical Trial Agreement
• Works with the respective Project Directors and Project Managers to ensure visits and other payment-eligible activities are accurately captured in the CTMS so they can be tracked and paid; provides training as applicable
• Ensures site payments processed in the CTMS meet the terms and conditions of the Clinical Trial Agreement, with appropriate review, approval, and internal controls
• Responsible for overseeing the Sunshine Act Reporting process and other client reporting as applicable on a global basis, leveraging CTMS payment data
• Serves in a heavily client-facing capacity, leading regular client meetings to review monthly investigator grant results, accruals, forecasting, and change order budgets; participates in internal team calls and Quarterly Business Review Meetings as applicable
• Other duties as assigned by manager

Minimum Education and Experience: 

• Minimum of bachelor's degree in business administration, Accounting, Finance or similar field
• Minimum of 5 years of CRO experience or equivalent relevant experience and/or demonstrated competencies in the key requirements of the role
• Experience implementing the site payment module within a Clinical Trial Management System (CTMS), including data validation, system setup, and user training; experience with Veeva Vault CTMS preferred
• Minimum of 3 years of managing direct reports

Knowledge, Skills, and Competencies:

• Experience with clinical trial payment process, internationally
• Experience with clinical trial agreements and site budgets
• Strong understanding of the study start-up process
• Strong analytical skills
• Excellent time management skills
• Analyze, reconcile, and communicate financial results with all levels of project team, investigator sites, and clients.
• Strong working knowledge of the grant administration and site contracting process on a global basis with the ability to thrive in a multi-tasking environment
• Strong financial and analytical skills.
• High energy and enthusiasm with a strong commitment to exceeding expectations.
• Flexibility and willing to work on multiple assignments of varying tasks with personnel throughout the organization.
• Ability to learn quickly in order to make an immediate impact and provide value-added services throughout the organization and with our clients.
• Strong communication & interpersonal skills, displaying the ability to connect and build relationships with management and others throughout the organization.
• Exhibits high self-motivation, and is able to work and plan independently as well as in a team environment.
• Team player with a strong desire to be an active, long-term participant in the growth of the company.
• Focuses on continuous improvement, including the ability to make proactive assessments on how to make processes more efficient while enhancing internal controls.

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