Project Manager

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – 2026-0053

Role Background

The ITM Recovery project is meant to replace the legacy Automated Information Systems (AIS) NS classification network with a modernized ITM Operational Network (ON) at NS across the NATO Command Structure (NCS). The project structure includes 14 Work Packages. This SOW activity falls under WP2. The End User Authentication project (WP-2 Kiosk) is divided in two tranches: back-end and front-end. The back-end part entails the installation and configuration of the servers for the PKI Certificates Authorities, to which the front-end will be connected to through the Registration Authorities. The front-end (object of this SOW) entails the distribution, configuration and first user enrolment operations of the Registration Authorities to 32 sites

Objectives

The objective in this SOW is that NCI Agency to receive specialized implementation project management for all the activities of the aforementioned Work Package (WP-2 Kiosk), as defined in the following section.

Role Duties and Responsibilities

ITM Recovery Increment 1 Project is looking for a consultant to provide implementation project management support services in the planning, execution, monitoring and to control activities. Support will specifically focus on Stakeholder Management up to Command level, Lead WP2- Kiosk Deployment, Personnel management, Planning, Coordinating, monitoring and reporting on project progress; Tracking of sites delivery drafting official communications including letters, progress reports and briefs.

As coordinated with the NCI Agency Point of Contact or delegated staff, the contractor shall provide the following services:

• Tracking, monitoring and reporting on project progress for stakeholders.
• Managing and leading the project implementation deployments at each site for ITM-R WP2-Kiosk.
• Liaison/ coordination with site representatives at all locations prior to deployment and final site acceptance.
• Manage issuance of security cards in line with local and operational requirement
• Manages project funding in line with authorisation and internal governance model.
• Liaise with suppliers/sub-contractors associated with ITM-R project.
• Use’s Prince2 as a project management Governance model.
• Raise Risks and Issue’s accordingly and report to POM for traceability.
• Track all related interdependences and detail and report accordingly.
• Follow all security policy and doctrine across the enterprise.
• Planning and manage technical meetings with project Team and external technical teams.
• Project management reports/status on ad-hoc basis when required.,
• Maintains collaborative project SharePoint site for Kiosk WP2.
• Maintains the documentation configuration baselines and logs; and supports the change management process.

Essential Skills, Experience and Certifications

• At least 3 years of project management, or related activities in an international environment.
• Knowledge in NATO military and civilian structure, organizations and agencies; ACO/ACT/NCIA/NDW/NCSC/NISC.
• Proficiency and proven experience in managing deployment of CIS at multiple international locations. Delivery focused.
• Good Knowledge and experience in project management software (eg Microsoft Project, Service NOW);
• A recognized Project Management certification, such as Prince2 or PMP.
• Good knowledge of configuration management principles and processes
• Ability to establish and maintain effective working relationships with stakeholders with positive attitude.
• Able to manage teams of engineers at multiple sites across the enterprise.
• Strong diplomacy, coordination and persuasion skills; Strong leadership skills; Strong planning skills;
• Strong analytical thinking; Strong reporting and writings skills; Strong presenting skills;
• The need to take ownership of tasks and wish to accomplish them to the end;
• Self-discipline and ability to work and deliver, results focused.

Working Location

• Braine l’Alleud, Belgium

Language Proficiency

• Business English

Working Policy

• On-site

Travel

• 1 day per week travel to Mons, Belgium

Security Clearance

• Valid National or NATO Secret personal security clearance