Production Sample Coordinator (Women's Apparel)

Who We Are:

Being naked is the #1 most sustainable option. We're #2.

Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of Fast Company’s Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025, Circular by 2030, and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal, and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it.

We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA. We innovate across categories like accessories, swimwear, and sleepwear, and we reach millions of people with campaigns like this, this and this. 

None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong.

And starting right now, we want to do all that with you.

Work Location/ Schedule: 4-5 days/week in office at Vernon, CA

Photo Shoot Production Sample Coordinator

What You’ll Do:

No position at Reformation is about the status quo, every team member is passionate about building a company rooted in excellence. Obsessed with technology and using it to create a unique interaction between our employees, customers, and the Reformation brand; the Sample coordinator will support photoshoot operational efforts. The role is highly cross-functional, and requires good communication skills and follow-through. The right candidate is extremely organized, willing to go the extra mile, and is eager to grow a career in editorial and eCommerce shoot production. 

Essential responsibilities include but are not limited to:

• Operational Bridge: Act as the primary liaison between Product Ops, Production, PD, and the Studio/Ecom teams to understand photoshoot priorities and ensure deadlines are met.
• Sample Lifecycle Management: Request, track, and manage samples for Collections, Special Projects/Influencer Collaborations, "Ref Lab" tests, and Retail Exclusives.
• Logistics & Tracking: Use centralized tracking documents and PIM (Product Information Management) to monitor Import and Domestic TOP (Top of Production) samples. Ensure sample availability, manage ETAs, and troubleshoot at-risk styles.
• Technical Execution: Manage fabric requests, coordinate with the Sample Room, enter photoshoot samples into PLM (Product Lifecycle Management), and oversee the PP (Pre-Production) closet including daily pulls and archive maintenance.
• Special Requirements: Execute specific design requirements, such as ensuring all bottoms/jumpsuits for photoshoots meet the "+2” inseam" standard for size 2.
• Data Accuracy: Maintain real-time accuracy in our internal tracking systems, including updating status on Samples, Collab Development WIPs, and the PP closet archive.
• Cross-Functional Partnership: Collaborate daily with Production, PD, Pattern Makers, QC, and Studio coordinators to streamline pass-offs and solve for potential bottlenecks.

What You'll Need

• Bachelor's degree with 1+ year's relevant experience in a fast-paced environment.
• Living in Los Angeles or ability to commute to Vernon, you will work from the office almost every day.
• Proficiency in MS Excel, Word, and Google Drive.
• Extremely detail-oriented, takes initiative, and is not afraid to follow up.
• Strong organizational skills and a proven ability to work in a fast-paced environment required.
• Exceptional written and verbal communication skills.
• Collaborative with the ability to work with cross-functional partners.
• Bring an ambitious and passionate attitude to work daily, willing to work hard and take initiative, assertive.
• Understand the core values and culture of Reformation and reflect these in all efforts.

Compensation:

At Reformation, we believe in transparency and equity when it comes to compensation. For this role, the anticipated base hourly range is $23.00 - $26.00 per hour, depending on a variety of factors, including but not limited to relevant experience, skills, qualifications, and internal compensation equity.

This role may also be eligible for an annual discretionary bonus based on a range of factors, including company performance, department goals, and individual contributions. Bonus amounts and eligibility are not guaranteed and are determined at the company’s discretion.

Please note that compensation decisions are made thoughtfully and may vary from the listed range to reflect individual circumstances and evolving business needs. Our total rewards package also includes benefits, perks, and opportunities for growth that contribute to overall compensation.

Benefits & Perks:

• Eligible employees get employer-sponsored private medical, dental, and vision insurance, as well as commuter benefits to help support your travel to and from work.
• We offer competitive paid time off policies including vacation, sick leave, and company holidays for eligible employees. 
• We offer retirement planning support for eligible employees, including the option to invest in Environmental Social Governance-aligned (fancy way to say sustainable) funds. 
• We’re a mission-based company with offices in LA, NYC and London, as well as a global retail team, which means you’ll get to collaborate with people all around the world.
• You’ll get access to fertility care support through Carrot, and up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment.
• We care about the causes our employees care about so we donate to community efforts on a yearly basis. 
• We offer a clothing discount, culture events (like our annual Ref Values week and Volunteer Time Off), you know, all the meaningful and fun stuff!

Reformation is proud to be an Equal Opportunity Employer. We’re committed to building a diverse and inclusive team that reflects the world we want to live in. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status—in accordance with applicable international, federal, state, and local laws.

If you require accommodations during the application or interview process, please let us know. We’re here to ensure you have what you need to show up as your best self.

Still don’t know if you should apply? We get it—studies show that many women and individuals from historically underrepresented communities hold back from applying unless they meet every single requirement. At Reformation, we’re all about growth, not gatekeeping. If you’re passionate about the role and excited about making fashion more sustainable, we’d love to hear from you. If this role doesn’t totally excite you, consider applying to our general application.

Want some more?! - Sustainability, Forbes, Fast Company

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