Inventory Assistant

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – AIRCOM-0002 

Role Background 

• This requirement addresses the need for proper accountability and management of Deployable Communication and Information Systems (D-CIS) currently deposited at the DACCC. 

Role Duties and Responsibilities  

DACCC requires support services to assist the Combat Service Support Division (CSS) in identifying, cataloguing, and inventorying all D-CIS equipment (e.g., DADR, GAG). 

The contractor shall: 

• Identify and inventory all D-CIS-related equipment within DACCC facilities; 

• Determine the appropriate system of record (e.g., NDSS, NCIS) for each item; 

• Input all relevant data into the appropriate system; 

• Conduct physical inspections of warehouses and storage containers every two months; 

• Ensure all items are identified, labeled, and properly recorded; 

• Apply barcodes to all identified items and register them in the system; 

• Support the execution of a complete floor-to-book inventory; 

• Provide administrative and analytical support to the CSS Division in relation to the tasks described above, including the collection and consolidation of data, as well as the preparation of reports and inventories in compliance with NATO Financial Rules and ISPAS recommendations. 

Essential Skills, Experience and Certifications 

Required Expertise: 

• NATO Depot and Supply System (NDSS); 

• Inventory systems like Enterprise Business Application used by NCIA and manufacture applications for managing the radar systems; 

• Telecommunication/CIS equipment identification (e.g., DADR, GAG). 

Required Qualifications: 

• At least two years of proven experience in inventory and asset management; 

• Demonstrated expertise in relevant systems of record; 

• Knowledge of item identification and data recording processes; 

• Experience in international or governmental environments (desirable); 

• Have at least two years of familiarity with Telecommunication/CIS systems and associated components; 

• Strong analytical skills and attention to detail; 

• Ability to work independently and within a multinational team; 

• Proficiency in English (written and spoken). 

Working Location 

• Poggio Renatico, Italy 

Working Policy 

• On-site 

Travel 

• Some travel to other NATO sites may be required 

Security Clearance 

• Valid National or NATO Secret personal security clearance