Executive Business Partner, GTM

As an Executive Business Partner, you’ll work alongside four GTM leaders: the CRO, VP of Marketing, VP of Customer Success, and SVP of Business Development.

This is a partner role, not a scheduling role. You’ll know the business, use your own judgment to move decisions forward, and help these leaders plan their time, prepare for the conversations that matter, and follow through on what comes out of them.

This is a hybrid role based in the San Francisco Bay Area, with at least two days a week onsite at our SF office. You’ll report to the Senior Manager of Executive Operations.

About the Team

The GTM organization at CircleCI spans Revenue, Marketing, Customer Success, and Business Development. These teams work in quarterly revenue cycles and depend on strong operational support to stay focused on customers and pipeline. You’ll join the Executive Business Partner team, which holds shared standards and meets weekly, and work alongside the EBPs who support the rest of our senior leadership.

What You’ll Do

Calendars and meeting preparation

• Manage the CRO’s calendar with a clear view across the revenue calendar, fiscal quarter, pipeline review cadence, and board cycles to help navigate dependencies.
• Prepare for meetings: gather briefing documents, send pre-reads proactively, and make sure the context is in hand before the meeting starts.
• Support customer meetings, a big part of GTM: schedule them, prepare briefing materials, coordinate travel and onsite visits, and follow up afterward.
• Support the VP of Marketing’s calendar across campaign cycles, product launches, analyst briefings, and external partner engagements.
• Prepare the VP of Customer Success for Executive Business Reviews, renewal windows, and key account conversations, and handle the cross-functional coordination they require.
• Handle scheduling and external logistics for the SVP of Business Development, including partner meetings, introductions, and multi-party deal coordination with Legal, Finance, and Product.

Follow-through and coordination

• Attend meetings with any of the four leaders as needed, so you have the context to follow up and move things forward.
• Track action items for all four leaders, close the loop on every commitment, and flag anything at risk of slipping before it does.
• Work across Sales, Marketing, Customer Success, Finance, Legal, and People, building relationships and getting things moving.
• Book travel, review expenses, and handle the other day-to-day needs of the four leaders.
• Handle board-related logistics and documents with discretion and accuracy.

All-hands and events

• Plan and facilitate the preparation and execution of our quarterly GTM all-hands calls.
• Plan and run GTM team events and offsites, including our annual Kickoff and President’s Club. You’ll own event planning cadence with other stakeholders, day of event logistics, agendas, and vendor coordination.

Team and tools

• Take part in the weekly EBP team meeting and help the team hold each other accountable.
• Use AI tools daily to draft communications, prepare briefings, and summarize information, in line with CircleCI’s AI fluency expectations.

Who You Are

• 8+ years of experience as an Executive Business Partner or Executive Assistant supporting C-suite or senior GTM leaders in a fast-paced tech company.
• You understand how revenue organizations work: what quarter-end means, what a pipeline review needs, and how the last weeks of a quarter change everything.
• You’re a proactive calendar manager. You anticipate conflicts, protect focus time, and decide routine matters without asking permission.
• You have strong follow-through. When you own something, you finish it.
• You use good judgment about when to act and when to escalate, and your aim is to reduce the decisions your leaders have to make.
• You build trust and coordinate across teams without formal authority. Your ability to influence matters.
• You write and speak clearly and effectively, and when you communicate on a leader’s behalf, it reflects well on them.
• You stay calm and focused when priorities change.
• You’re curious about the business and want to understand how the company makes money, beyond managing schedules.

Nice to Have

• You love planning events, large and small, from a leadership dinner to a company-wide kickoff.

We welcome applications from people of all backgrounds and are committed to an accessible and inclusive hiring process. If you need an accommodation, please let us know.