ApplySarthiExecutive Assistant
Scale AI
Tailor my CV for this job, freeView job and applyYour CV rewritten for this role, from your real experience. Sign in with Google, nothing to install.
Got this interview? Our apps help you get the job.
This role on the market
Executive Assistant jobs in the United States · Remote Executive Assistant jobs
Scale AI has 200 open roles listed here.
- Staff Product Designer, Enterprise
- Software Engineer, Public Sector - New Grad
- Payroll Analyst
- Solutions Engineering Lead, Consumer
- Solutions Engineering Lead, Healthcare & Life Sciences
Counted across 14 company job boards, updated as roles open and close.
Preparing for this interview
Practise the questions Scale AI is likely to ask for this role, with feedback on your answers.
Questions you are likely to be asked
- Why do you want to join Scale AI?
- Which numbers do you track every day, and why those?
- Tell me about a process you made faster or cheaper.
- How do you handle a delay that affects a customer?
- How do you plan when demand is hard to predict?
Prep Sarthi gives you a free mock interview: an AI interviewer asks you questions like these out loud, from your own CV and this job, and shows your score and your weakest answer.
Practise the Executive Assistant at Scale AI interview free →Scale AI is seeking a highly skilled Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector in their day to day role, plus ad-hoc support to the Public Sector LT team. This role is crucial in ensuring smooth operations and effective communication both internally and externally. This person will quickly learn each executive's working style and preferences, act autonomously or with little direction, and respond quickly when priorities change.
What You’ll Do
- Manage complex calendars and schedules for the team, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members
- Book travel including flights, accommodation and transportation
- Manage bookings for client meals, events, and similar requests
- Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries
- Building strong relationships with key EAs and Chiefs of Staff of priority customers
- Handle high-level administrative tasks such as email management, expenses, document preparation and team administration
- Coordinate and plan internal team events, off-site meetings, and company initiatives
- Manage any high priority / VIP meetings, guest visits, etc.
- Plan and run team social events, keeping the events varied and within set budgets
- Manage confidential information with utmost discretion and professionalism
Qualifications
- 7+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry
- Exceptional organizational and time-management skills
- Strong communication skills, both written and spoken
- Proficiency in office productivity tools and ability to learn new software quickly
- Experience in building and managing relationships with high-level external stakeholders, including government officials
- Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved
Compensation packages at Scale for eligible roles include base salary, equity, and benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position and may be inclusive of several career levels at Scale; it will be determined during the interview process based on work location and additional factors, including job-related skills, experience, qualifications, interview performance, and relevant education or training. Scale employees in eligible roles are also granted equity based compensation, subject to Board of Director approval. Your recruiter can share more about the specific salary range for your preferred location during the hiring process, and confirm whether the hired role will be eligible for equity grant. You'll also receive benefits including, but not limited to: comprehensive health, dental and vision coverage, retirement benefits, a learning and development stipend, and generous PTO. Additionally, this role may be eligible for additional benefits such as a commuter stipend.
PLEASE NOTE: Our policy requires a 90-day waiting period before reconsidering candidates for the same role. This allows us to ensure a fair and thorough evaluation of all applicants.
About Us:
At Scale, our mission is to develop reliable AI systems for the world's most important decisions. Our products provide the high-quality data and full-stack technologies that power the world's leading models, and help enterprises and governments build, deploy, and oversee AI applications that deliver real impact. We work closely with industry leaders like Meta, Ernst & Young, Mayo Clinic, Time Inc., the Government of Qatar, and U.S. government agencies including the Army and Air Force. We are expanding our team to accelerate the development of AI applications.
We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status.
We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at accommodations@scale.com. Please see the United States Department of Labor's Know Your Rights poster for additional information.
We comply with the United States Department of Labor's Pay Transparency provision.
PLEASE NOTE: We collect, retain and use personal data for our professional business purposes, including notifying you of job opportunities that may be of interest and sharing with our affiliates. We limit the personal data we collect to that which we believe is appropriate and necessary to manage applicants’ needs, provide our services, and comply with applicable laws. Any information we collect in connection with your application will be treated in accordance with our internal policies and programs designed to protect personal data. Please see our privacy policy for additional information.
Match this job to your CV
ApplySarthi scores your CV against this role, shows the skills you are missing, and writes a tailored version for the application.
Check my match →Similar open roles
- SME, Support Systems SpecialistScale AI
- Forward Deployed Engineer, Gen AIScale AI
- AI Advisory ConsultantScale AI
- AI Advisory PrincipalScale AI
- AI Product Manager (Coding/Multimodal)Scale AI
- AI Strategy Consultant, Frontier TechScale AI
- Applied AI Engineer, Global Public SectorScale AI
- Business Development Representative, Partnerships (Physical AI)Scale AI
Need answers during your interview? Try Live Sarthi.
Live Sarthi, an Interview Sarthi app, shows answer suggestions during the call.
- Hidden from supported screen sharingThe overlay stays out of supported Windows screen captures.
- Answers start in about 1.5 secondsResponse time varies with your connection and model.
- From your own CVYour projects and your experience, not a generic script.
- 30 minutes freeThen ₹99 for a 2-day pass with unlimited calls — you pay for the days you are interviewing, not a subscription.
A Windows app, from the same team as ApplySarthi.
Listed on greenhouse · posted 2026-07-23. ApplySarthi collects openings and links to application pages; the role is advertised by Scale AI, not by us.