Executive Assistant, Global Sales Organization (GSO)

THE ROLE

Join us as an Executive Assistant to directly support executives within our Global Sales Organization, serving as a crucial partner in managing their time and strategic priorities. You will be the force multiplier, ensuring efficient operations and seamless collaboration across the entire executive leadership team and external stakeholders. This high-impact role requires a highly resourceful, forward-thinking strategist who can navigate a complex, fast-paced global environment with composure and precision.

WHAT YOU'LL DO

• Maximize Executive Time by owning and meticulously managing complex, high-volume calendars, strategically prioritizing meetings, and resolving scheduling conflicts across global and cross-functional teams.
• Orchestrate Global Logistics by carefully researching, arranging, and managing complex domestic and international travel itineraries, and processing expense reports and purchase requisitions with flawless accuracy and compliance.
• Serve as a Strategic Liaison by acting as the primary, professional, and discrete point of contact between the GM, the leadership team, internal organizations, customers, and external partners.
• Drive and Manage Special Projects by taking ownership of team-wide special assignments, research, and event coordination, from conception to successful execution, often requiring collaboration with existing Executive Assistants.
• Streamline Communication Flow by proactively managing and prioritizing incoming communications (email, phone, etc.) to ensure the GM is fully prepared and focused on mission-critical business outcomes.
• We are primarily an in-office environment and therefore, you will be expected to work from the Santa Clara office in compliance with Everpure's policies, unless you are on PTO, or work travel, or other approved leave.

WHAT YOU BRING

• Expert Executive Support demonstrated success in providing direct, high-level administrative support for a C-level executive or equivalent senior leadership role in a global technology company.
• Technology-Driven Efficiency proficiency across Google Workspace (Gmail, Calendar, Docs, Slides, Sheets), Microsoft Office (Word, Excel, PowerPoint), and Zoom, with the ability to swiftly master new platforms.
• Strategic Tool Utilization experience with enterprise platforms (e.g., Workday, DocuSign, ServiceNow) and demonstrated capability to leverage modern tools, including AI tools (e.g., ChatGPT, Gemini), to streamline executive workflows.
• Advanced Organizational and Discretion Skills proven ability to handle highly confidential information with impeccable discretion and demonstrate a proactive, anticipatory approach to problem-solving.
• Exceptional Communication and Interpersonal Acumen expert-level written and verbal communication skills, including proficiency in grammar and proofreading, and the ability to build and maintain professional relationships with stakeholders at all levels.

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