Associate, Experiences

THE ROLE

Sotheby’s is seeking an Associate, Experiences to join the Special Projects team in New York. Reporting to the Director, Programming — Art & Ideas, the Manager will coordinate the planning and delivery of cultural experiences, private gatherings, recurring programs and special projects across Sotheby’s global markets. This is a hands-on, execution-focused role for a highly organized and resourceful professional who can manage assigned operational workstreams, maintain momentum across multiple projects and deliver thoughtful guest experiences with exceptional attention to detail. The Associate will work closely with colleagues across Programming, Events, Production and regional teams, as well as external venues, vendors and partners.

RESPONSIBILITIES

• Coordinate assigned experiences and recurring cultural programs from planning through on-site delivery and post-event follow-up.
• Take day-to-day responsibility for logistics and operational follow-through for assigned Behind the Scenes experiences and other recurring programs.
• Maintain project plans, timelines, budgets, checklists, briefing materials, schedules and run-of-show documents.
• Coordinate venues, hospitality, transportation, staffing, guest logistics and vendor requirements in partnership with relevant teams.
• Support the Director on major cultural programs, signature experiences, international moments and special projects.
• Coordinate property and venue research, comparisons, site visits and feasibility materials for seasonal pop-up houses and temporary spaces, including with Sotheby’s International Realty, brokers and local advisors.
• Track installation, furnishing, hospitality, staffing, operational readiness and de-installation workstreams for temporary activations.
• Liaise with internal Events and Production teams and external partners to track deliverables, resolve operational questions and flag risks or decisions requiring escalation.
• Coordinate vendor onboarding, contracts, purchase orders, invoices and payment tracking with Finance, Legal and other relevant internal teams.
• Maintain shared project trackers and contribute to a coordinated global calendar of events and experiences.
• Prepare status updates, meeting notes and action logs, ensuring clear owners and timely follow-through.
• Support on-site delivery, guest experience standards, vendor reconciliation and project close-out.
• Develop repeatable checklists, templates and processes to support consistent and efficient execution.
• Ensure all work is delivered with discretion, professionalism and exceptional attention to detail.

IDEAL EXPERIENCE & COMPETENCIES

• Approximately 3–5 years of relevant experience in events, experiential production, hospitality, cultural organizations, luxury environments or project coordination; exceptional candidates with a different experience profile will be considered.
• Experience coordinating event logistics, vendors, venues, schedules and multiple concurrent projects.
• Excellent organizational and project management skills, with strong attention to detail and follow-through.
• A proactive, resourceful approach and the ability to independently manage assigned workstreams while collaborating with senior colleagues.
• Clear written and verbal communication skills and confidence working with internal teams and external stakeholders.
• Interest in art, culture, design, architecture and hospitality.
• Experience with temporary spaces, pop-up activations, property research or international events is a plus.
• Willingness to travel and work outside standard business hours when required