Accounts Payable Manager

Department: Accounting & Finance

Reports To: Controller

FLSA Status: Exempt

Location:  New York, NY

Job Summary

We are looking for an energetic and detail-oriented Accounts Payable Manager (IC3) to join our dynamic accounting team! In this role, you will play a key role in managing our end-to-end accounts payable functions, driving efficiency, and maintaining strong financial integrity. Reporting directly to the Controller, you will process invoices, audit expense reports, reconcile the global AP subledger, support cash flow forecasting of expenses and overall support for accounting department personnel.The ideal candidate will have strong customer service skills through maintaining vendor and customer relationships, attention to detail, strong organizational skills and and partner cross-functionally across the organization to optimize our finance processes.

Key Responsibilities:

Accounts Payable Operations & Processing

• Review, verify, and execute timely processing of vendor invoices, ensuring accurate General Ledger (GL) account coding and compliance with approval matrices.
• Manage and execute scheduled vendor payments via ACH, wire transfers, and checks, maximizing early payment discounts while maintaining optimal cash flow.
• Reconcile processed transactions by verifying entries and balancing system reports against general ledger balances.
• Monitor bank balances and execute fund transfers between corporate accounts as needed, and ensure all AP transactions are properly posted.

Analysis, Reporting & Compliance

• Maintain and analyze weekly Accounts Payable aging reports for payment purposes and reporting to executive finance management.
• Support 13-week rolling cash flow forecasting by providing details for upcoming payments using the AP aging report and run rate of AP expenses
• Process year-end 1099’s, ensures vendor tax form validation (W-9 / W-8), and new vendor existence checks through our vendor onboarding process.
• Assist with internal and external financial audits, pulling documentation and explaining AP workflows.
• Assists with funding purchase requisitions (ordering items, processing payments via the company credit card, requesting virtual credit cards for payments)

Process Improvement & Collaboration

• Identify operational bottlenecks (ensuring timely approval of invoices assigned to the business) and lead continuous process improvement initiatives to elevate speed, accuracy, and automation within the AP workflow.
• Partner with Purchasing, Legal, and Finance teams to resolve vendor contract, purchase order, and invoice discrepancies promptly and professionally.
• Drive positive vendor relationships by serving as a primary point of escalation for payment inquiries.

Qualifications and Experience:

• Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent practical experience), plus 3+ years of progressive experience in accounts payable or general accounting.
• Technical Expertise: Deep knowledge of full-cycle accounts payable procedures, GAAP principles, GL structure, 1099 tax requirements, and automated ERP systems (e.g., NetSuite or Intacct). Bill is a plus and where most of our payables are processed.
• Analytical Skills: Excellent analytical capabilities with demonstrated ability to identify discrepancies, evaluate root causes, and implement effective solutions.
• Communication & Collaboration: Exceptional communication skills with an upbeat, collaborative approach to team mentorship and vendor relations.
• Tools: High proficiency with MS Excel (vlookups, pivot tables, formulas) and cloud-based expense management software.

The anticipated salary range for this role for the metro 2 area is $98,000- $109,000 plus company bonus. Offered salary will be determined by the applicant’s education, experience, knowledge, skills, geo-location and abilities, as well as internal equity and alignment with market data.